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Breakfast and After School Clubs Manager

Surbiton High Boys' Preparatory SchoolKingston upon Thames

Surbiton High School seeks a dynamic and outstanding Breakfast & After School Clubs Manager, to provide a safe, stimulating and happy environment for boys and girls aged between 4 and 11. 


Reporting Line: Head of the Boys’ Preparatory School

Tenure: Permanent, Part-Time weeks, 40 weeks of the year, Monday to Friday;9:00am to 6:00pm, 42.5 hours per week.


Key responsibilities: 

  • To be responsible for bookings and to compile the daily list for the Boys’ and Girls’ Preparatory Schools 
  • To liaise with parents and teaching staff at the Boys’ and Girls’ Preparatory Schools to ensure continuity of care for the pupils 
  • To deal with registration, telephone and email enquiries and compile weekly cost sheets for billing 
  • To monitor registration forms, to ensure personal details, named collectors, medical and dietary requirements are kept up to date 
  • To supervise the deployment of staff and to ensure the correct pupil / staff ratio is adhered to 
  • To complete the attendance register for pupils and staff 
  • To supervise pupils during their journeys to the Assembly Rooms from the Boys’ and Girls’ Preparatory Schools 
  • To ensure safe supervision of pupils whilst in the Assembly Rooms including arrival and departure and visits to the toilet 
  • To ensure that no pupil is left unsupervised 
  • To plan for activities and play opportunities for the pupils and the supervision of homework tasks where necessary 
  • To supervise the arrangement of the rooms and activities e.g. active play area, use of equipment etc. 
  • To collect snack food, to ensure safe storage and to supervise distribution to pupils at snack time 
  • To ensure staff qualifications are up to date, relevant and meet the necessary standards 
  • To prepare a monthly staff hours sheet and parental invoicing report for billing purposes for the accounts department 
  • To check the security of the building and to monitor the safety of children in the building, including assessing any risks 
  • To alert the safety services in the event of an emergency 
  • To supervise care of the play equipment and resources 
  • To log all incidents of danger, such as accidents 
  • To promote the school’s ethos 
  • To implement all school policies 
  • To uphold the good reputation of the school and of United Learning with pupils, parents, other schools and in general


Key responsibilities for the administration of the co extra-curricular programme for the Boys’ and Girls’ Preparatory Schools: 


  •  
  • To issue correspondence to external club leaders as to the dates, times and location of their clubs, in advance each term 
  • To manage the budget and invoices 
  • To meet and interview new club leaders to provide new external clubs 
  • To meet with external club leaders to orient them as to fire escapes, house-keeping, and what to do at the end of the session 
  • To regularly meet with and attend sessions run by external club leaders to ensure quality provision 
  • To check all timesheets for co-curricular activities submitted by employees and ensure that these are signed off by the relevant officer 
  • To liaise with external club leaders and to resolve any complaints received from parents 
  • To attend new pupil mornings to provide new parents with information 
  • To manage and communicate all club cancellations and changes to parents 
  • To collate all information about activities provided and ensure that this is sent out to parents in a timely manner 
  • To keep up to date lists of club participants and ensure that the waiting lists for particular activities are managed effectively each year to ensure that pupils receive the widest possible experience 
  • To ensure that the calendar in both schools is up to date in terms of club cancellations and other information 
  • To produce a termly calendar of club dates which is clearly communicated to parents, staff and external club leaders  
  • All such other duties as the Principal may reasonably required


The successful candidate will be likely to fit the following profile:  

  • NVQ 3 in Child Care essential 
  • 2 years’ experience of working in childcare 
  • Professional experience of working with pupils at KS1 and/or KS2 
  • Excellent communication, organisational, administrative and ICT skills 
  • Extensive knowledge of Microsoft Office software, including; Word, Excel, Outlook, PowerPoint and databases 
  • Professional experience of supervising a team of colleagues 
  • Ability to work co-operatively within a team, with strong interpersonal and problem-solving skills 
  • Experience of planning and delivering child-centred, high quality, activities for children in a group setting 
  • Enthusiasm for education 
  • Commitment to the personal and educational development of pupils and to an ethos of respect and service 
  • High levels of discretion and confidentiality and awareness of data protection requirements 
  • Commitment to the personal and educational development of pupils and to an ethos of respect and service 
  • Positive rapport and personal warmth to gain the confidence of pupils, staff and parents 
  • Self-motivation, flexibility and openness to change 
  • Proven ability to develop effective professional relationships with pupils, colleagues and parents 
  • Appropriate levels of personal presentation 
  • High levels of personal and professional integrity 
  • Commitment to personal professional development, and a willingness to develop own skills


To Apply

Please apply online by clicking on the following:

 https://unitedlearning.current-vacancies.com/Jobs/Advert/2326937?cid=1567 

Closing date for applications: 8:00am, Monday 20 September 2021 

Interviews to be held week commencing: 27 September 2021

For any queries relating to the role or your application, please email recruitment@surbitonhigh.com


Surbiton High School is culturally diverse and fully committed to celebrating, respecting and learning about inclusion and diversity throughout the community.

Surbiton High School is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

Please note that the School reserves the right to appoint at any stage during the recruitment process.


Where support is better shared

United Learning comprises: UCST (Registered in England No: 2780748. Charity No. 1016538) and ULT (Registered in England No. 4439859. An Exempt Charity). Companies limited by guarantee. VAT number 834 8515 12. Registered address: United Learning, Worldwide House, Thorpe Wood, Peterborough, PE3 6SB.

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