Bursar

SCHOOL BURSAR ROLE

THE SCHOOL

Leehurst Swan is a leading co-educational independent day school based in the city of Salisbury, Wiltshire. With currently over 200 pupils on roll aged 4 to 16, and an Outstanding ISA inspection rating; the School has been under the leadership of Mr Terence Ayres from that start of this academic year - September 2019.

At Leehurst Swan, our pupils are at the heart of everything we do, and our mission is to encourage every pupil to ‘Find Their Voice’.  We recognise the uniqueness of each child and it is our privilege to guide them on the road to discovering their talents and achieving their true potential. We offer a family-friendly, nurturing environment based on Christian values, and a broad and varied education which both stimulates and challenges. We seek to encourage a true enthusiasm for learning, and to help pupils grow in knowledge, wisdom and understanding, whilst preparing them for their future beyond school. 

We have been educating children on this site for over 100 years and our academic record is very strong. However, we also firmly believe learning should be imaginative and fun, and we place learning and laughter at the heart of all that we do. We are a small school, which allows us to provide individual attention, exciting opportunities and creative activities for all our children while preparing our pupils for their future beyond school

THE ROLE

This is a Senior Leadership position, working year-round to meet the responsibilities of the role.  The school offers competitive salary re-numeration (circa £40-50K dependent on experience) pension scheme membership and free on-site parking. 40 hours a week, with out of hours support required in line with senior leadership duties. There will be opportunities for professional development and training.

APPLICATION PROCESS AND IMPORTANT DATES

Applicants should download an application form from the school website and provide the following documents:

• A covering letter highlighting strengths and reasons for applying for the post;

• A completed Leehurst Swan Application Form.

Applications should be emailed to the HR Manager -  patohm@leehurstswan.org.uk – before the closing deadline.

Applicants must be willing to undertake a full enhanced DBS check, complete a health declaration form and be willing to undertake any screening for child protection reasons. 

If you would like further details about the school or the role, please contact the School Office in the first instance – 01722 333094. Please note the school will be closed over Half Term 21 October to 1st November.

Closing Date for Applications: Friday 1st November 2019, midday

Interview Date: Monday 11th November 2019, Friday 15th November 2019

Start: TBC dependent on notice period

JOB DESCRIPTION – BURSAR

Responsible To: Headmaster & Governing Body

Job Purpose: The bursar is responsible to the Headmaster and governing body for the conduct of the financial affairs, business management, health and safety and material state of the premises and to the head for day-to-day administration.  

Finance and Accountancy:

• Advising on general financial policy within the school.

• Monitoring income and expenditure in relation to budget and presenting regular management reports to the Headmaster and governing body.

• Keeping the accounts of the school and preparing Statements of Financial Activity (SOFA) and balance sheets in accordance with the charities Statement of Recommended Practice (SORP).

• Maintaining cash flow projections for the current and future years.

• Scrutinising and passing for payment all invoices received in the school.

• Organising special appeals for capital projects or endowment funds.

• Keeping analyses of costs and other statistical records.

• Preparing forecasts for the future financial performance of the school; usually over a period of five years.

• Preparing financial appraisals of projects.

• Advising on taxation matters generally, including covenants from subsidiary companies to the parent charity and, where appropriate, ensure compliance with regulations for VAT.

• Advising on the financial implications of the charitable status of the school.

• Dealing with the school's income tax and rating assessments.

• Advising on bursary funds and undertaking assessments of parents' income and assets prior to making bursary awards.

General Management and Administration

• Formulating, monitoring and implementing the school's policy to comply with the requirements of health and safety legislation. This includes acting as the health and safety lead within the school and as chair of the health and safety committee.  Carry out risk assessments where appropriate and monitor all departments to ensure that they are carrying out risk assessments. Take professional advice as required.

• Ensuring that the school always has adequate insurance cover to include employer's liability, buildings and equipment cover, personal accident, travel insurance and other relevant cover. Professional advice should invariably be sought.

• Letting of school premises to outside organisations.

• Acting as correspondent with the Department for Education (DfE) and being responsible for the records and returns required.

• Minibuses and transport - compliance with the regulations for the operation of minibuses; driver training and assessments; servicing and vehicle inspectorate tests

• Support the development of the marketing strategy 

School buildings and grounds

• Overseeing the maintenance of school buildings including the preparation of maintenance schedules and keeping of records.

• Managing the installation and maintenance of equipment for the detection, warning, protection and escape from fire ensuring the necessary fire risk assessments are carried out.

• Overseeing the maintenance and efficiency of the installations and plant for electric and gas supply, heating, domestic hot water, water softening etc.  Letting of energy supply contracts at competitive rates, either directly or through a purchasing group. Promotion of energy conservation.

• Ensure that catering areas meet the requirements for hygiene and food safety.

• Drawing up outline specifications for new buildings, obtaining tenders, planning permission, liaison with school architects and builders.

• Managing major school building projects

• Overseeing the upkeep of playing fields, gardens, all weather surfaces, running tracks and tennis courts 

• Overseeing the maintenance of boundaries, roads and rights of way.