College Administrator

College Administrator

Working Hours: Monday to Friday 9-5pm (Full-time)

Salary: £25K

Start date: April 2023

David Game College, established in 1974, (www.davidgamecollege.com) offers IGCSEs, A levels, University Foundation Programme and English Language courses for International and British students in Tower Hill. The College is looking for a highly motivated College Administrator to join our team on a full-time basis.

Main duties and responsibilities

·        Work closely with College co-principals – Manage diaries, mail inbox, schedule meetings, help in formatting compliance documents; fire safety, health and safety, college policies etc.

·        Work closely with Admin team to ensure day to day running of all College activities

·        Schedule Room bookings for Staff and other Stakeholders

·        Schedule Meetings via Zoom for staff

·        Schedule online classes, events, etc. on Zoom, Google Classroom or MS Teams

·        Help the attendance officer in collecting and monitoring student attendance

·        Help update, maintain and monitor student records

·        Help in creating and assisting with different student reports

·        Assist (at key times of the year) the Head of Admissions with following up student references and safeguarding files; phoning schools and colleges to ensure that files are transferred

·        Ensuring that all follow-up activities are completed in relation to a student admission

·        Work closely with the marketing and events teams to help promote the business both internally and externally

·        Design posters for Social Media and Events

·        Take photos for Social Media and Events

·        Help in setting up event spaces and booking rooms for some events

·        Work closely with the IT team to ensure efficient running of all digital college systems – Zoom,

InVentry, franking machine, College security systems.

·        Be always on hand to help assist in general IT help for any staff or student who needs it

·        Work closely with exams officer to help ensure the running of all internal and external exams

Other main duties

·        Manage all internal communications between all staff and students

·        Working with the ‘Head of Clubs’ - In assisting with bookings and administering College sports & extracurricular clubs

·        Be main point of contact for students

·        Be main point of contact for all stakeholders of the college

·        Taking phone calls, screening the caller and forwarding relevant calls to the correct person(s) in the college

·        General administrative duties including scanning, printing, managing all incoming and outgoing mail, ordering and managing office equipment

Skills/Attributes

·        Must be a good multi tasker – able to attend to many different/varying tasks

·        Able to work in a fast paced environment and knowing how to prioritise potentially large work loads

·        Proficient in using MS Office Word/Excel/PowerPoint

·        Knowledge of using design software such as Canva/Prezzi/Photoshop will be valuable but not essential

·        Tech Savvy – for helping with any IT/tech issues

·        A quick learner

·        A good team worker – must be flexible in offering a helping hand to a wide and very different variety of tasks

·        Keen eye for detail, analytical and methodological