Curriculum and Timetable Manager

ABOUT GUILDHOUSE SCHOOL

Guildhouse School offers an outstanding international pre-university educational experience to students aged 15+ from all over the world. The School enjoys over 54 nationalities within the student body, placing diversity, belonging and inclusion as core features to our provision. Our students' ethos of ‘Work Hard, Aim High and Be Kind’ is a cornerstone of the School’s embedment of high expectations and standards. The students live and work in our beautiful periodic buildings studying for A levels and University Foundation Programmes, and preparing for admission to universities across the country and elsewhere. We pride ourselves on our wide curriculum offering and approach to high quality and personalised learning and teaching experiences; ensuring that students are treated as individuals as we build their skills, independence and resilience for their academic success and beyond. 

OVERVIEW OF THE JOB ROLE

With direction from the Assistant Head (Academic), the Curriculum & Timetable Manager will construct and adapt the school’s timetable. Once constructed, the timetable will subsequently be maintained on a daily basis, including frequent withdrawals and enrolments into subjects and classes. In addition, the Curriculum & Timetable Manager administers and monitors the use of all school rooms and capacity, the whole school cover procedure/process/logging, the generation of curriculum data and maintains swift response to emails from various stakeholders. 

WE CAN OFFER:

• Our innovative, experimental and supportive approach to learning and teaching that will develop and sharpen one’s craft transcends to non-teaching staff as well.
• A commitment to comprehensive continual professional learning and development. 
• The opportunity to work with experienced and value driven colleagues where sharing best practice, collaboration and camaraderie is routine. 
• Vast opportunities available to develop students outside of the classroom through extra and co-curricular activities, enrichment and cultural events. Working in the centre of London, we treat the city as our classroom.
• Strong links and supports from the prestigious CATS Global Schools Group where our history and success in the execution of core values- People, Perseverance and Pioneering- is at the centre of everything we do. We pledge to deliver a series of events, guest speakers and focus groups to make CATS Global Schools an employer of choice for all. 
• Pension scheme.
• Private health insurance.

MAIN RESPONSIBILITIES:

•  To work with the Assistant Head (Academic), to maintain the timetable for rooms, staff, classes, subjects and scheduled activities using Microsoft Excel and infrastructure software. This will include:

o  Collating and inputting students’ subject choices (pre and post arrival);

o  Running reports during enrolment periods (September and January) to ensure accurate information regarding new students;

o  Creating and closing classes, allocating and changing staff and allocating appropriate rooms to maintain efficient use of our resources;

o  Implementing changes to the timetable throughout the year in conjunction with the Assistant Head (Academic);

o  Completing student enrolments at the end of the year.

•  To maintain accurate student enrolments pre and post arrival, pertaining to classes, subjects and scheduled activities including one to one sessions, revision, resit and surgery classes and additional learning support.

•  To be responsible for creating Personal Tutor groups at the start of each academic year and allocating students to groups, maintaining up to date Personal Tutor group lists and creating corresponding enrolments throughout the year.

•  To check on room availability and making one-off room-bookings for staff (often required at short notice).

•  To support the Examinations Manager regarding rooming plans and internal invigilation schedules for examinations.

•  To manage his/her email account through regular and efficient checks and responses.

•  To provide Curriculum data & reports for the Senior Leadership Team and other staff upon request.

•  To arrange Staff Cover each morning (covering lessons and duties) and ensuring a record of teachers’ usage and free periods is kept up to date.

•  Ensuring accurate logs of staff absences, planned and unplanned, and reporting the summary to the Senior Leadership Team on a monthly basis. 

PERSON SPECIFICATION:

Qualifications and experience

*Essential- Evidence of continuing commitment to self-development; PC and IT literate including data entry; Ability to gather and analyse data in an accurate and organised manner; Pro-active approach; Highly organised; Energetic and enthusiastic; Willingness to learn and acquire new skills.

*Desirable- Knowledge and understanding of the curriculum and qualification frameworks; Timetabling experience in school/college/university settings; Customer services environment experience.

Skills/ abilities:

*Essential- Demonstrates understanding and commitment in supporting the School to meet its targets for success; Evidence of problem-solving decision making skills; A professional and supportive team player who enjoys effective collaboration with colleagues; Good interpersonal skills, both verbal and written; Solution base mindset. 

*Desirable- experience with use of Unit-e timetable system and/or equivalent software packages and systems regarding timetable construction/ amendments. 

AND FINALLY 

Guildhouse School is committed to safeguarding and promoting the welfare of our students and expect everyone connected with the organisation to share this commitment. All positions are subject to the satisfactory completion of safer recruitment pre-employment checks in line with KCSIE guidelines.

*We reserve the right to interview and make an appointment before the closing date, so early applications are advisable.