Data Administration Apprentice

As part of our commitment to students, we are seeking to recruit an enthusiastic Data Administration Apprentice to join our admin office. This is an exciting role where you will be working as part of a team within a busy administration office. You will help to support the school through the provision of an effective and efficient administration service.

• You will have the opportunity to gain experience of

•  Using IT systems to write emails, create produce spreadsheets

• Maintain records and files

• Build positive working relationships

• Develop communications skills

As an apprentice you be expected to work full time, term time only and attend college one day every other week to study Business Administration to achieve a level 2 or 3 recognised qualification.

Entry Requirements: GCSE in Maths and English level 9- 4 equivalent to GCSE grades 9 to 4 or A* to C

Job Description: Data /Administrator Apprenticeship

Reporting to:  Office Manager/Data Manager

Location: Data /Administration Office

Contract: Fixed Term

Working Pattern: Full Time 8am – 4pm term time only

Salary:  Apprenticeship scale

The Role 

In this role you will provide a comprehensive administrative support and data administration to the school including providing support to the Senior Leadership Team, staff, governors, students and parents. You will collaborate with the other members of the front office team to uphold the vision and ethos of the school at all times and provide excellent customer service to a range of stakeholders.

Key Responsibilities

• Establish and maintain efficient administrative systems and processes to support the effective running of the school

• Provide general clerical and administrative support for the school 

• Maintain manual and computerised records and management information systems, producing accurate lists or data as required by colleagues or compliance bodies

• Liaise with colleagues and external contacts at all levels of seniority with confidence, tact and professionalism

• Assist with student welfare and liaise with parents where necessary

• Maintain stationery and photocopier paper supplies, manage stock cupboard and distribute as required

• Arrange school trips efficiently, taking responsibility for bookings and coordination of all school trip requirements

• Provide cover for the reception desk as necessary

Other

• Actively promote the safety and welfare of our children and young people 

• Ensure compliance with Arks data protection rules and procedures

• Liaise with colleagues and external contacts at all levels of seniority with confidence, tact and diplomacy

• Work with Ark Central and other academies in the Ark network, to establish good practice throughout the network, offering support where required

This job description is not an exhaustive list and you will be expected to carry out any other reasonable tasks as directed by your line manager. 

Person Specification: Administrator

Qualifications

• GCSE English and Mathematics Grade C or above 

Knowledge, Skills and Experience

• Experience of administrative systems, preferable

• Experience of data entry into databases and other IT systems preferable

• Good communication, writing and editing skills

• Excellent organization and time-management skills

• Good understanding of Microsoft Office

• Able to build relationships with a range of stakeholders and anticipate others’ needs

• Able to take ownership of tasks and work with minimal supervision

Behaviours

• Genuine passion for and a belief in the potential of every pupil 

• A robust awareness of keeping children safe, noticing safeguarding and welfare concerns, and you understand how and when to take appropriate action

• Belief that every student should have access to an excellent education regardless of background

• Professional outlook, detailed orientated and able to multi task and meet deadlines

• A team player that can work collaboratively as well as using own initiative

• Calm and professional under pressure

• Understanding of the importance of confidentiality and discretion

• Flexible attitude towards work and demonstrates sound judgement

Other

• Right to work in the UK

• Commitment to equality of opportunity and the safeguarding and welfare of all students

• Willingness to undertake training

• This post is subject to an enhanced DBS check

Ark is committed to safeguarding and promoting the welfare of children and young people in our academies. In order to meet this responsibility, we follow a rigorous selection process. This process is outlined here, but can be provided in more detail if requested. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.