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Data and Examinations Administrator

The Chalk Hills AcademyLuton

Data & Exams Administrator

We are seeking to appoint a Data and Examinations Administrator at our Chalk Hills Academy to join our established Data and Examinations Team.  You should be dynamic and enthusiastic and have the ability to work through problems.  Willingness to learn and develop good working relationships.  You will have experience in working within a team environment and be a confident Microsoft user of Excel, Word, database software and able to work with statistics.  School experience of using SIMS is desirable and availability for the exam results days in August required.

If you want to grow and develop in a fast paced, dynamic and successful Academy, come and join us at The Chalk Hills Academy!

Key Duties

Sixth Form

Responsible for Sixth Form Reporting and Data Collation.

Producing analysis and insights for stakeholders in line with Academy requirements.

Coordinating sixth form data collection processes across The Shared Learning Trust (Stockwood Park Academy & Chalk Hills Academy.  Liaising with staff on both sites Coordinating the sixth form admissions & enrolment process across The Shared Learning Trust

Managing Sixth Form Course changes including tracking funding implications

Point of contact for checking DfE Performance points and Course Eligibility

Maintain and oversee Learner Record Service as required

Access DfE Level 3 Ready Reckoner to produce KS4 baselines and Value-added scores

Manage the use of ALPS across the trust including target setting and production of reports


Support for Data & Exams team

Support with KS3/4 termly data processes

Support set up reports and maintain Go4Schools, feed rules, markbooks and downloads and uploads

Support PLC Comment bank administration and usage in Go4schools

Maintain assessment manager aspects and results set in line with termly data processes including uploading data from Go4Schools, DfE and CTFs.

Create and use Assessment Manager marksheets in SIMS. 

Support with over age deletions in SIMS in line with GDPR requirements

Produce data analysis documentation as required using Go4Schools, SIMS Assessment Manager and SISRA

Supporting the data team with catering system, FSM allowances, new admissions, attendance and punctuality data

Maintenance and coordination of the GL testwise application for delivering CATS, Progress testing and generating reports following testing.  Including data to and from SIMS.

Support the Examinations Manager during peak periods as directed.


BTEC & Vocational

Policy Updates for BTEC and liaise with Exams for central policy updates

Support QN with BTEC processes.

Attend BTEC Group leaders meetings with the Centre QN

Support the admin process for BTEC and other vocational curriculums including the intention to offer process and collation

Support with the successful completion of the annual BTEC Quality Management Review

Facilitate the OSCA standardisation process with the BTEC Team

Support the Exams Manager with new programme approval and candidate registrations/certifications

Ensure all new BTEC/Vocational assessment material, templates, current assessment literature are distributed to programme leaders. 

Job specifics

Start date                           asap

Salary                                 NJC L4 9-14 £20,903-£23,080 (dependent of experience) actual pro rata £18,892-£20,860

Job Role                            Permanent, Full time, Term Time plus INSETs and 2 weeks (41 weeks)

                                             Mon to Thurs 8am-4pm Fri 8am-3.30pm

The Trust reserves the right to interview and appoint a suitable candidate before the deadline date.

Why work for Chalk Hills Academy?

·        £30 million state of the art building with well-equipped classrooms in an Ofsted rated ‘Good’ school

·        You’ll be working alongside a collaborative, forward thinking Principal and Senior Leadership Team who are here to support and develop you

·        Unparalleled CPD opportunities with free courses every Thursday catered to your developmental needs

·        Excellent opportunities to develop and grow in a successful and expanding Academy

·        Freshly brewed coffee for staff on arrival to the academy every morning in your own 12oz Bamboo reusable cup

·        Employee of the month scheme winning shopping vouchers

·        Fantastic staff benefits that make a difference to your work life balance

Here’s what Ofsted have to say “Together with your leadership team, governors and the trust you have established high expectations for behaviour, teaching and achievement. Leaders have made sure that strategies are in place which have led to improvements in the quality of teaching, learning, assessment and the curriculum. Leaders have high expectations for pupils’ behaviour. Leaders work well with staff to ensure that the school is typically a calm, orderly and purposeful environment.” Ofsted May 2018


‘We believe in the safeguarding and welfare of children and expect all staff to share this view’.

The Academy is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment.  Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service. We are an equal opportunities employer.

The Department for Education (DfE) has set out statutory guidance ‘Keeping Children Safe in Education’ for schools and colleges on safeguarding.

Safeguarding is defined in paragraph 4 as:  “Protecting children from maltreatment; preventing impairment of children’s health or development; ensuring that children grow up in circumstances consistent with the provision of safe and effective care; and taking action to enable all children to have the best outcomes.”

The definition of 'children' includes everyone under the age of 18.

Supporting documents

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