Data and Exams Officer

Reports to:        VP Curriculum Assessments & Outcomes

Start date:          ASAP

Contract:            Permanent - full time (52 weeks)

Salary:                Grade 8 (£30,602-£36,577)

Hours:                08:00am to 17:00pm

As a Data and Exams Officer, you will provide comprehensive administrative support to the school and act as a central supporting role for staff, students and parents. You will work with other members of the operations team to uphold the vision and ethos of the school at all times and provide an excellent customer service to a range of stakeholders.

It is essential that the person for this role is organised, able to multitask, work flexibly and have a ‘can do’ approach. You will also assist with general day to day admin tasks which therefore require a good level of IT skills.

Key Responsibilities

·        To take responsibility for all areas of data input, output and integrity within the MIS including attendance, reporting, Census returns, admissions/leavers, exclusions, timetabling, student details, staff details, importing of Examination data, maintaining assessment system.

·        To work with the VP to collect assessment data from individual teaching staff using established procedures in order to ensure student information is gathered and entered into relevant systems

·        To maintain the Assessment records of student progress, making sure that all information held is accurate and reliable and highlighting poor assessment to the Senior team members

·        To work with the VP to provide reports, as requested, for the DfE, LA, Governing body, Principal, senior team, staff, students and parents regarding assessment information, ensuring the provision of accurate and appropriate information to relevant parties

·        To provide Assessment and Target information for students and staff across the Academy and ensure these are kept updated termly in accordance with the target setting policy

·        To assist with the academy’s annual students reporting procedures; to ensure that students receive regular and timely academic feedback

·        To maintain relevant databases, including personal records on students, using the MIS, in order to ensure that they are up to date and fit for purpose

·        To carry out data analysis and reports following all external and internal examinations and to ensure that the analysis tools available through the MIS are accurate and user friendly

·        To work alongside the Office Manager & Attendance Officer to ensure all enrolling and off rolling is carried out in a timely manager

·        Develop and maintain automated behaviour, attendance and detention reports

·        Develop and maintain PowerBi software as a monitoring tool for Teaching and Learning which also generates automated reports

·        Design report templates that reflect the Academy priorities to ensure that all stakeholders are communicated effectively regarding academic progress and other key information e.g. attendance,

·        To work with the VP to provide data analysis and reports as requested to all leaders and teachers

·        To support the management of the option choice and timetabling process

·        Provide analysis of options choices and numbers to the Principal and work with senior team members in the creation of the timetable

·        To support with the timetabling throughout the year

·        To provide training and support for leaders, teachers and support staff within the Academy on data systems and excel

·        To assist with staff cover process throughout the day as required

·        To support Office Manager surrounding Admissions process

Exams

·        Responsible for the administration and organisation of all aspects of internal and external examinations in accordance with the regulations laid down by the awarding bodies

·        Manage all examination entries, results, timetabling and security

·        Manage the invigilation of all examinations, ensuring that all invigilators are trained appropriately.

·        Checking and dispatching of exam results and certificates

·        Coordination of results enquiries and appeals as well as all post-results services

·        Encourage a positive examination culture in the academy to which all staff and students subscribe.

·        Keep up to date with any new or revised examination requirements and disseminate information as appropriate

·        Provide statistics on examination entries and results as requested by senior team members, checking DfES statistics before publication

·        Managing invigilators. This includes training new invigilators and updating existing invigilators on rules and regulation changes on an annual basis

·        Updating examination-related policies

·        Managing the examination preparation process.

·        Supporting the process relating to access arrangements (for example; supporting the SENCo in making applications, rooming, training invigilators, managing emergency access arrangements etc.)

Person Specification: Data and Exams Officer

Qualifications

·        Right to work in UK

·        Maths and English GCSE at grade C or above

Knowledge, Skills and Experience

·        Experience of working in a school or further education setting (Desirable)

·        Experience of running effective administrative, clerical, ideally within a school setting (Desirable)

·        Experience of data entry into databases and other IT systems

·        Excellent communication, writing and editing skills

·        Excellent organisation and time-management skills