Data Officer and Timetabler
Abbey College Cambridge
Cambridgeshire
- Quick apply
- Expired
- Salary:
- £25,000 –30,000 depending on experience
- Job type:
- Full Time, Permanent
- Start date:
- As soon as possible
- Apply by:
- 26 April 2019
Job overview
Job Description
Data Officer and Timetabler
Department: Academic
Responsible to: Vice Principal Academic
Salary: £25,000 –30,000 depending on experience
Hours: 8.00 a.m. to 4.30 p.m. Monday - Friday
Annual leave: 25 days per annum plus bank holidays, at times convenient to the college. Holiday restrictions apply from the third week of August to the end of September and the first week of every term.
About the Alpha Plus Group
The Alpha Plus Group was founded in 1931 and currently comprises twenty independent schools and colleges. The schools and colleges within the group have developed a longstanding reputation for delivering premium quality education.
Abbey College Cambridge
Abbey College Cambridge was established in 1994 as a premier sixth form college specialising in providing high quality teaching. Our student body is made up of students from many countries who study A-levels, International Foundation, GCSE and pre-sessional English Language. Abbey College Cambridge staff are dedicated to providing top quality service.
The Data Officer/Timetabler is responsible for all aspects of data management for the academic team. This includes production and management of the college timetable, arranging cover for staff absences, managing, monitoring and reporting student progress, and producing key data sets for the Senior Management Team. This position will occasionally require assisting the Examinations Officer with day-to-day administrative tasks during peak examination periods. Responsibilities include, but are not limited to:
• Supporting SLT in the administration of timetables for students starting in both September and January for Full-Time English, GCSE, A-Levels and our International Foundation Programme
• Liaising with HoDs for complex subject combination requests when managing the timetable
• Ensuring efficient use of rooms for scheduled lessons
• Inputting timetables into Nova-T/SIMS
• Creating mark sheets for classes
• Distributing timetables to all staff and students
• Updating timetables with any changes
• Correcting any data anomalies in year groups/registration groups on the SIMS front page
• Ensuring copies of all previous educational qualifications (including IELTS) are held on SIMS as well as those secured at Abbey College Cambridge
• Arranging cover for staff absences within SIMS and keeping teachers and HoDs informed
• Ensuring staff are correctly ‘blanked out’ when part-time/sessional or on duty/given protected time.
• Creating reports within SIMS to capture key academic progression data for SAT
• Sending and proofing academic reports to parents, guardians and agents
• Daily attendance management
• Producing weekly attendance reports and ensuring the accuracy of attendance data
• Completing end of year processes within SIMS
Abbey College Cambridge is a thriving, dynamic and ever changing institution and so other duties may of course arise.
Person Specification
1. Qualifications and Personal Development
Essential
Educated to A-level standard or equivalent
Excellent working knowledge of Excel
Good working knowledge of databases
Desirable
Educated to degree level
Experience of working with a school MIS
Experience of creating reports within a database
Ability to write macros
Experience of creating and managing school timetables
Experience of monitoring student attendance
Experience of administering school examinations
2. Experience
Essential
Experience of educational administration
Desirable
Experience of working with international students
3. Skills
Essential
Good communication, presentation, planning and organisational skills.
Excellent proficiency in ICT
4. Personal Qualities
Essential
Commitment to on-going professional development
A high degree of personal accountability and the capacity to use judgement and initiative
Extremely well-organised with exceptional attention to detail
Patience and empathy for others
Willing to undertake other duties within the college and work as part of a bigger team.
Desirable
An ability to relate to students from a wide range of backgrounds and cultures
5. Other
This post is subject to an enhanced Disclosure and Barring Service disclosure
Closing date: Friday 26 April 2019
Interviews: Friday 3 May 2019
Attached documents
About Abbey College Cambridge
- Abbey College Cambridge
- Homerton Gardens, Cambridge
- Cambridgeshire
- CB2 8EB
- United Kingdom
Abbey College Cambridge is continually expanding with over 460 students from more than 40 countries currently study with us. They are united by one ambition: to enter one of the top universities in the UK. Our students, working with our experienced, professional, highly skilled staff, form a vibrant community.
During this growth our educational ethos has remained very clear: outstanding achievement for all and to provide the best possible start for every child in our care.
Our staff come from a diverse range of backgrounds, many have enjoyed previous careers in academia, government service, industry and commerce. Many of our teachers have been educated at the UK’s top universities, and we are fortunate to have both senior and assistant examiners in the staff body.
We know that the staff are our greatest asset so we are constantly on the look out for individuals with the skills and perspective to support our ethos. We invest heavily in staff training and development as this is absolutely fundamental to what we do.
We have 56 fully equipped classrooms including 12 laboratory spaces, an art studio, music rehearsal room, and performance spaces.
Benefits
- Generous annual leave entitlement, plus bank holidays
- Employee assistance programme
- Group personal pension plan, 7% employer contribution
- Discounted school fees
- Regular social events
- Season Ticket Loans
- Eye Care
- Gym Scheme
- Workplace Nursery Scheme
- Cycle to work scheme
Child Protection
Each college’s Safeguarding and Child Protection Policy can be accessed the colleges website Policies | Private Sixth Form, Cambridge | Abbey Cambridge
Checks and Training
• Enhanced DBS checks to ascertain successful candidates suitability to work with children will be carried out. This post is exempt from the Rehabilitation of Offenders Act 1974, and therefore all convictions, cautions and bindovers, including those regarded as ‘spent’ must be declared.
• Online searches will be carried out on candidates for any unsuitable content by or about candidates.
• Two written & verbal references from previous employers and a personal reference will be sought. Referees will be asked about candidates suitability to work with children and whether they know of any disciplinary offences relating to children or young persons and whether candidates have been the subject of any child protection allegations or concerns and if so the outcome of any enquiry or disciplinary procedure.
• Candidates full employment history will be checked, any significant gaps will require explanation and proof of any relevant qualifications will need to be provided.
• Successful candidates will be required to complete Child Protection Training via e-learning prior to commencing employment.
• Pre-employment health screening will also be carried out.
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