Deputy Head Operations & Pupils
Wetherby Preparatory School
Marble Arch
- Expired
- Salary:
- Competitive
- Job type:
- Full Time, Permanent
- Start date:
- 01/09/2025
- Apply by:
- 14 February 2025
Job overview
The Deputy Head Operations and Pupils will play a critical role in ensuring the smooth running of Wetherby Preparatory School. This individual will be responsible for compliance, operations, behaviour management, and timetabling oversight, ensuring that the school functions efficiently while maintaining the highest standards of pastoral care and pupil engagement.
Inspired and Wetherby Preparatory School are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The protection of our students’ welfare is the responsibility of all staff within Inspired schools and individuals are expected to conduct themselves in a way that reflects the principles of our organisation. All members of staff must have an enhanced DBS and prohibition order clearance and pre-appointment safeguarding checks will be undertaken before any candidate is confirmed in post. Staff will be aware of and follow the safeguarding, Prevent Duty, anti-bullying and behaviour and discipline policies of the school, and partake in training on safeguarding, prevent duty and personal welfare.
Key Responsibilities
This post will have a wide range of responsibilities, including but not limited to:
1. Pupils/Staff
- Behaviour: Manage pupil sanctions and communications around this with staff, parents and children to ensure a harmonious learning environment.
- Equipment: Liaising with IT Support to ensure all pupils have IT equipment required for lessons and ensure access is available for new pupils and staff each term.
- Web access and Platforms: Manage the school Teams account ensuring access is granted to relevant pupils and staff.
- Line Management: Line manage all non-HOD teaching staff and carry out appraisals annually.
- Cover: Organise daily cover for absent members of staff.
2. Compliance
- Health and Safety Officer: Take responsibility for all health and safety matters across the school, ensuring a safe environment for pupils, staff, and visitors.
- School Policies: Monitor the implementation of school policies, review and update them regularly, and manage the policy portal. Communicate with Head Office about the placement of policies on the school website.
3. Operations
- Staffing: Work closely with the Head to ensure the staff allocation meets the requirements of the school model. (In-depth understanding of spreadsheets and ability to analyse information contained within is essential).
- Recruitment: Working with the Head to draw up Job Descriptions and recruitment packs for candidates.
- Attendance: Conduct daily checks of pupil attendance registers with attendance officer, monitor overall attendance, and issue termly attendance letters to relevant parents.
- School Transport Liaison: To be the first port of call for the school bus system for both curriculum activities and Home/School transportation.
- Calendar Management: Chair a weekly calendar management meeting with relevant staff and publish a weekly list of school events, ensuring all stakeholders are informed of upcoming activities.
The ideal candidate will have:
The successful applicant should possess the following experience, qualifications and qualities:
Qualifications and Experience
- Qualified teacher status with substantial experience in a leadership role.
- Strong understanding of school operations, compliance, and pastoral care.
- Experience with managing operational and compliance processes in a very busy school setting.
Skills and Attributes
- Excellent organisational and time-management skills.
- Strong leadership and line management capabilities.
- Ability to communicate effectively with pupils, parents, and staff.
- Proficient in the use of school management systems (e.g., iSAMS).
- Commitment to maintaining high standards in all areas of school life.
- A team player with a good sense of humour and emotional awareness
About Wetherby Preparatory School
About Wetherby Preparatory School
Wetherby Preparatory School is an independent, selective day school for boys aged 7 to 13. The prep school first opened in central London in 2004 and has 380 pupils on roll. The school’s motto is “Participes Civitatis” (being part of a community).
Values and vision
Wetherby Preparatory School has developed a reputation over the years as one of the most sought-after prep schools for boys in Central London. We attribute that success, of course, to a meticulously planned academic curriculum, which sees our boys continue their senior education at some of the most prestigious schools, but then there is our extraordinary range of sporting, club and excursion opportunities, which introduces our boys to such varied experiences, endowing them with the life skills to address new challenges with a spirit of optimism and flexibility of outlook. We promote a “can do” culture at our school, one in which boys are equipped with a value system that serves and supports them throughout their time with us and well into the future, helping them to become the well-balanced, responsible young men that they do.
But, this is not achieved by us in isolation. We believe strongly in a “Wetherby Community”. A productive relationship between parents and school is integral to our boys’ success story. We do not wish to keep our parents at arm’s length, indeed we welcome your engagement with us. Being a Wetherby parent is just as important as being a Wetherby boy and we look forward to meeting you and getting to know you over the years to come.
ISI Report
“Pupil’s personal development is excellent. Relationships between staff and pupils are of the highest quality. As they progress through the school, pupils learn to be tolerant, courteous and considerate of others. Behaviour is usually excellent. The boys are extremely proud of their school. They are confident in their own abilities and aspire to excellence in all areas of school life. Excellent pastoral care is provided by all staff, both teaching and non-teaching, which contributes most effectively to the pupils’ development.
The progress and achievement of pupils in lessons is excellent. This success is enhanced by dynamic, specialist teaching and the boys’ determination to succeed. They are extremely positive about the quality of education provided and have excellent attitudes to learning. The school fully meets its aim of providing ‘an education in the round’, with exceptional breadth in its extra-curriculum programme, enabling pupils to achieve highly in a great range of activities, from singing to fencing. The pupils also benefit from many day and residential visits, including several trips abroad. The excellent curriculum contributes effectively to learning with a particular strength in English and mathematics. The best teaching is excellent.”
Please view the school’s Inspection reports here:
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