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Exam Officer

Abbey College, RamseyCambridgeshire

Job description

Abbey College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

Hours:37 hours (term time + 15 Days)

Salary: Grade SO1 – Point 23 to 25 (£27741 to £29577)

Job Purpose:

To be responsible for the efficient and effective professional administration, organisation and management of internal and external examinations within the Abbey College, Ramsey.

Main Duties / Responsibilities:


  • Organising training for appropriate personnel (staff, invigilators etc.) 
  • Liaising with Heads of Department for the collection of academic information on students and input of the same onto SIMS 
  • Establishing effective links and consultation procedures with Examination bodies 
  • Producing the timetable of internal examinations and the invigilation programme 
  • To be responsible for all external examination matters including: 
  1. registering the Abbey College, Ramsey with all the appropriate examination boards 
  2. collecting and dealing with all correspondence from examination boards and taking appropriate action where necessary 
  3. disseminating information from examination boards to departments 
  4. collecting and sending entries, provisional and final and forecast grades, to examination boards at the appropriate times 
  5. providing examination information to students (timetables, examination start times) taking examinations 
  6. providing papers are in safe keeping until required 
  7. preparation and planning of the examinations season including contact with the various boards 
  8. co-ordination of the release of information to the students 
  9. assisting the Deputy Headteacher responsible for Teaching and Learning with the provision of statistical information and collating results 
  10. sending off of completed papers and obtaining proof of postage 
  • Provide advice and guidance to staff, students, parents/carers and others


  • Operate relevant equipment/ICT packages (e.g. MS Office, internet, intranet, SIMS, E-mail) 
  • Prepare Examinations budget for approval by SMT 
  • Monitor and control devolved Examination budget


  • Line manage direct reports (including Exam Invigilators) ensuring the effective and efficient operation of the department andthat each individual is effectively deployed 
  • Hold regular team meetings with direct reports in order to address any issues arising and to bring these to an acceptable conclusion wherever possible 
  • Be responsible for the performance management and professional development of direct reports 
  • Be responsible for the recruitment and induction of new staff to the department


The Exams Officer will have:

The ability to safeguard and promote the welfare of children and young people

Appreciation of the significance of safeguarding and ability to interpret this accurately for all individual children and young people whatever their life circumstances

A good understanding of the safeguarding agenda and an ability to contribute towards a safe environment

The duties and responsibilities of the subject element of the post may vary from time to time according to the changing needs of the school. Any section of the job description may be reviewed at the discretion of the Headteacher in the light of those changing requirements and in consultation with the post holder and governing body.


Ensure all pupils have equal access to learning using appropriate strategies and resources, where necessary. Liaise with pastoral staff members to ensure the wellbeing of pupils and their full participation in school life. Raise any concerns regarding pupils’ behaviour with the relevant Raising Standards Lead. Implement any specific arrangements for individual pupils, ensuring that relevant staff members are aware of the measures in place. Provide individual pastoral support to pupils, where necessary. Continuously motivate and challenge pupils, whilst promoting and reinforcing self-esteem.


To have the ability to safeguard and promote the welfare of children and young people. Appreciate the significance of safeguarding and interprets this accurately for all individual children and young people whatever their life circumstances. To have a good understanding of the safeguarding agenda and can demonstrate an ability to contribute towards a safe environment. The ability to converse at ease with members of the public and provide advice and information in accurate spoken English is essential for the post.


Clause This job description will be reviewed and updated periodically in order to ensure that it relates to the job performed or to incorporate any proposed changes. This procedure will be conducted by the Headteacher line manager in consultation with the post-holder. In these circumstances it will be the aim to reach agreement on reasonable changes but if agreement is not possible management reserves the right to make changes to the job description following consultation.

Supporting documents

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