Exam Officer / PA to Deputy Head Academic

The Moat School was established in 1998 as a pioneering school to allow children with Dyslexia the opportunity to access an academic education. Focussing on pupil personal development The Moat is at the forefront of bespoke education for not only SpLD but also any child who struggles in a traditional classroom. Our expertise in special needs education has provided us with unique insight into how children learn and how to build tailored programmes that help them maximise their potential. 

Classes are typically small allowing the time for different learning styles to be tailored to each student. Pupils follow the National Curriculum and study towards their GCSE’s with the idea of moving to further and higher education. Difficulties like Dyslexia are catered for, but are not the main focus. Koen Claeys, Headmaster says, "The Moat School is mainstream in structure, specialist in nature’

Throughout its tenure, the Moat has had numerous accolades for its approach to teaching, including winning the TES Award in 2015 for ‘Most value-added’, and shortlisted for 'Special needs initiative of the Year' 2020

Job Summary

The role: The Exam officer for The Moat School and the Personal Assistant to the Deputy Head Academic.

Responsible and accountable to : The Deputy Head Academic

Key responsibilities

Exam officer 

 

The administration of all internal (mock), external examinations and BTEC examinations, and other exams which teachers are not required to invigilate, at all key stages.

Providing information on examinations in an appropriate format for students, parents and staff and dealing with security issues surrounding timetable clashes and the close supervision of affected students.

Collating entries and estimated grades for external examinations and communicating the required information to the examination boards.

Managing the administrative requirements of coursework.

Liaising with appropriate school staff over examination entries, including access for students with particular special needs and ‘special consideration’ applications as required by examination board regulations.

Liaising with examination boards and other external agencies as required.

Recruiting, training and managing a team of external invigilators, readers and scribes.

Manage the receipt of examination results and to perform full support during the summer on result’s days and afterwards to provide post exams provision including managing post-exam queries i.e. remarks and complaints etc.

Responsible for the distribution of results and certificates, checking accuracy of personal details and grades issued.

Administering requests for grade reviews, re-marking, return of scripts and complaints for processing by exam boards.

Liaising with teaching and support staff, including maintenance, regarding the furnishing of appropriate venues for the conduct of examinations.

Other clerical and administrative duties relating to the role of exams officer, in particular, the secure storage and dispatch of examination materials as required by examination boards regulations.

 

Personal Assistant to the Deputy Head Academic

To assist the Deputy Head Academic in the administration of : 

 

Academic timetables: planning, creating, monitoring and implementation of information pertaining to: whole school timetables; duty rotas

Cover: dealing with staff absences and organising the relevant cover for these absences

Enrichments: groupings and organisation of enrichments

Baseline testing

Schoolbase: checking and collation of school reports and curriculum maps

 

 

Person Specification

Essential:

Good standard of education, preferably to include further education, A Levels, National Diplomas, and Key Skills equivalent

Experience of accurate note taking

People liaison (intuitive)

Have the calmness, diplomacy, sensitivity to work as part of a collegiate team

Have a real passion for improvement and the drive, grip, judgement and vision to deliver it

Excellent communication skills, both verbal and written

Secretarial skills including typing & word processing, competency with G-Suite

To be able to demonstrate a proficient command of the English Language (oral & written)

A commitment to a safe and caring environment for children

Able to work with high autonomy in the role

Able to work collaboratively as part of a team, with warmth, emotional intelligence, a ready smile, a sense of humour and appreciativeness

Ability to liaise with a wide diversity of individual with all staff and with parent and pupils, building trust and respect amongst pupils, parents and staff

Passion, integrity and enthusiasm in day-to-day tasks

Excellent organisational skills, ability to work under pressure and meet deadlines

Demonstrate an understanding of Safeguarding responsibilities

 

Desirable:

Honours Degree (any subject)

2 A Level passes or equivalent or further education certification

Diarising events / communication

Understanding of management Information Systems (MIS)