Examinations and Data Entry Officer

Job title:              Examinations and Data Entry Officer     

Reporting to:        MIS Manager

Hours:                   Full time/37 hours per week

Salary:                  £22,557 per annum

Closing Date:       Friday 19 August 2022 at 5 pm

Normal working hours will be 8:45 am to 5:00pm however the ability to work flexibly during peak exam period is essential. It will be anticipated that any hours accrued during the exam period would be taken as leave during July.                                        

Job purpose:

The College is currently seeking a person with sound experience of administration to take responsibility for all matters relating to examination support including the arrangement and supervision of examinations across a range of academic and vocational areas. 

Main duties and responsibilities:

• To ensure students are entered for the correct examinations and qualifications on time
• To liaise regularly with all teaching and learning staff on all matters relating to examinations, including but not limited to the ordering of papers in the format required by students
• To organise the timely recording of access arrangements
• To deal with all aspects relating to electronic sources of information, this includes maintenance of the curriculum map base data, exam entries on the College MIS system and those systems provided by the Exam Board’s e.g. walled gardens
• To set up new users on Exam Board portals as required for their roles
• To manage the administrative arrangements for examinations including booking rooms, invigilators, arrangements for readers and scribes and booking equipment ensuring appropriate conduct and staffing of all examinations.
• To compile the college Exam Timetable based on student entries, highlighting and dealing with the required administration of clashes or overnight arrangements and liaising with the appropriate staff
• To liaise with the volunteer co-ordinator, to provide support and guidance to invigilators, readers and scribesTo prepare assessment and examination materials in a range of media as required, and to ensure all examination materials are securely stored until they are required.
• To ensure all exam, assessment materials and electronic media are collated and returned to awarding bodies via the correct mechanism and an audit record of all actions is kept
• To manage the examination budgets
• To deal with results and appeals and ensure all certificates are stored and distributed to students securely
• To support the College Celebration of Achievement event  
• To be RNC’s point of contact with examination boards, training providers and the Joint Council for Qualifications (JCQ) and to attend meetings on behalf of the College
• To provide guidance and support to college staff, parents and students in matters relating to JCQ guidance, this may be in the form of the collection of resources, training or information sharing.
• To ensure compliance to all laid down procedures and to ensure RNC is inspection ready at all times and students’ examination results are not compromised.
• To implement, develop and maintain RNC policies and procedures within examinations, ensure they are up to date, regularly reviewed, fit for purpose and available to all students and staff.
• To operate as a member of the MIS team with primary responsibility for the audit, evaluation and analysis of the full range of learner data.
• To liaise with departments across the college in order to maintain accurate and auditable data and to prepare reports as required
• To support MIS with data entry work as required and assist the MIS Manager in any duties required to ensure the smooth running of MIS services.

RNC is an equal opportunities employer welcoming applications from all sections of the community. We are committed to safeguarding and all successful applicants will be subject to an enhanced DBS (Disclosure and Barring Service) check.

Eligibility to work in the UK is required.