Examinations Officer / Administration
The post is flexible, and averages 37 hours per week. This will be during term time (38 weeks per year + 5 training days + 10 days), which includes compulsory presence for all external & internal examinations plus the results period in August.
To manage the school examinations function, ensuring confidentiality and security at all times and support the school’s data processes.
• plan, stage and accommodate all school examinations (internal and external) and liaise with external agencies, as required, including traditional and ‘on-line’ examinations;
• define and operate appropriate procedures to ensure examination entries, returns, results and statistics meet external and internal requirements and deadlines;
• ensure necessary provision is made for students with special requirements and for clash candidates;
• recruit, employ and appropriately train invigilators and other staff on a temporary basis to meet the needs of examinations;
• keep up-to-date with curriculum developments, in order to plan and manage examination resources and processes to meet future needs;
• manage the examination invigilators and control examination resources;
• co-ordinate and control examinations documentation, including validation, submissions, registration, entries, returns, outcomes, awards and statistics;
• liaise with examination boards and other appropriate external bodies on behalf of the school
• enter the pupil examination data onto the SIMS computerised systems including validation, amendments, error correction, internal and external audit;
• liaise with site management team re setting up of rooms for exams;
• liaise with cover manager, senior management and subject specialist for support required for during exams;
• liaise with school staff, as necessary, on all aspects of examination organisation and administration;
• communicate with students e.g during assemblies and acting as lead invigilator in examinations;
• Support the Data Manager with internal data.
• liaise with Leisure Services, if necessary, with regard to use of gym etc.;
• retrieve and distribute all external examination results;
• ensure the Headteacher has the necessary information on results to report to governing body;
• work flexibly, undertake training and development and undertake such other tasks as may be required or directed from time to time to meet the needs of the school;
• support and promote the school’s equal opportunity, diversity, health & safety and other policies, processes and objectives.
• to participate in appropriate meetings with colleagues and parents, relative to the above duties.
• manage manual and computerised record/information systems;
• analyse and evaluate data/information and produce reports/information/data as required;
• undertake typing and word-processing and complex IT based tasks;
• provide personal, administrative and organisational support to other staff;
• provide administrative and organisational support to the governing body;
• undertake administration of complex procedures;
• complete and submit complex forms, returns etc., including those to outside agencies;
• Cover for front office duties.