Examinations Officer and Cover Supervisor, Denbighshire

Closing date:

Myddelton CollegeDenbighshire

Date posted:
Start date: As soon as available
Contract type: Full Time
Salary: Competitive
Contract term: Permanent

We are seeking to appoint an individual to be responsible for the smooth running and administration of all public examinations and to liaise with teachers, students, parents and examination boards in respect of examination requirements, entries, results and communications, ensuring that the School adheres to all Awarding Bodies’ regulations. 

The role also involves organising and taking part in the daily cover rota for staff, including invigilation.

Main Duties


1.1 Acquire and maintain an up-to-date knowledge of the examinations system, Examination Board regulations and any changes which occur within the examinations field. 

1.2 Plan and publicise, each year, to staff, parents and students, the examinations schedule encompassing internal and public examinations. 

1.3 Liaise with Examination Boards regarding all aspects of policy relating to examination regulations, attending, when appropriate and in liaison with Line Manager, in-service training provided by Examination Boards, the QCA and other bodies. 

1.4 Ensure that systems to be used for submission of examination entries and for the receipt, recording and issuing of results and certificates are working effectively and reviewed on a regular basis. 

1.5 Be the School’s principal link with Examination Boards, following up queries from Subject Leaders and Heads of Subjects regarding examination-related issues, disseminating, to relevant staff, literature regarding examinations or syllabuses, sent by Examination Boards. 

1.6 Discuss with the Senior Deputy Headmaster plans for a successful model for covering staff when required.


2.1 Liaise with Subject Leaders and Heads of Subject regarding all examination entries and the timetable by which entries must be made. 

2.2 Be the principal administrator in preparing and submitting all examination entries to the relevant Boards. 

2.3 Receive, check and distribute examination entry statements to students, making and submitting any amended entries to the Boards. 

2.4 Manage the receipt of examination results on results days, including the main August examination results days, in liaison with the Line Manager and to organise the distribution of results to students and the relevant summaries and data to the Headmaster, SLT, Subject Leaders and Heads of Subject. 

2.5 Ensure that all entry fees levied from students for resits are collected and paid to the Finance Department.  

2.6 Receive and process requests for remarks, receipt of scripts and appeals against results, liaising, as required, with relevant colleagues regarding educational aspects of such actions. 

2.7 Be responsible for keeping an accurate and up-to-date record of examination entry costs and other relevant financial issues. 

2.8 Oversee the arrangements for special arrangements for relevant students, liaising with Examination Boards and the College Additional Learning Needs Department. 

2.9 Organise the sittings for all examinations, including internal school examinations, booking venues and publicising the examination schedule to staff and students. 

2.10 Ensure that all public examinations take place according to regulations published by the Examination Boards and that such regulations are publicly displayed and students duly informed. 

2.11 Recruit, train and monitor external invigilators for each examination session.  The daily management of the invigilators may be delegated to a senior invigilator although ultimate responsibility remains with the postholder. 

2.12 Receive examination papers and other relevant materials sent by Examination Boards and keep them in a secure place in the Examinations Office; collect, log and dispatch all examination scripts, for marking. 

2.13 Maintain accurate records of all examinations, including seating plans and registers. 

2.14 Receive, disseminate, collect and return requests for predicted grades and other information requested by Examination Boards. 

2.15 Make arrangements for students taking examinations, using laptops, or otherwise, sitting examinations outside of the normal venues. 

2.16 Maintain the Examinations Office in an appropriate manner, developing clear administrative systems, ensuring examination materials, including furniture, are kept securely and in a well-maintained condition. 

2.17 Liaise with relevant staff regarding the organisation of examinations, student discipline during examinations and any issues related to student conduct relevant to examinations.  This aspect of the role will include the briefing of students at Assemblies, supported by key members of teaching staff. 

2.18 Assist, as required, with internal school examinations and other occasions when students are tested/ assessed in examination conditions (e.g. Morrisby Profile;  ALIS TDA;  entry Assessment Tests). 

2.19 Organise and administer the daily cover timetable for staff. 


3.1 The College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.  The postholder’s responsibility for promoting and safeguarding the welfare of children and young persons, for whom s/he is responsible or with whom s/he comes into contact, will be to adhere to and ensure compliance with the College Child Protection Policy Statement at all times.  If, in the course of carrying out the duties of the post, the postholder becomes aware of any actual or potential risk to the safety or welfare of children in the School, s/he must report any concerns to the College Child Protection Officer. 

3.2 Undertake additional administrative duties as part of the College Administration Team and assume other duties which may reasonably be required or delegated by the Headteacher, from time to time. 


• An ability to work in high intensity, demanding environment with demands placed upon you at every and any hour of the day.

• A sense of humour to get you through.

• To be sympathetic to worried pupils and parents.

• To present a welcoming and friendly aspect towards all visitors to the school.

• To be aware of all events taking place in the school.

• To be flexible in all matters.

• An understanding of and commitment to policies for promoting equal opportunities in all aspects of work within the school.

• Excellent attendance and punctuality record.

For more information about the school please visit: www.myddeltoncollege.com 

To apply, please complete an application form and submit a covering letter outlining your suitability for the role. Applications should be addressed to Mr Andrew Allman, Headmaster and sent via email to office@myddeltoncollege.com 

Myddelton College is committed to safeguarding children; successful candidates will be subject to an enhanced Disclosure and Barring Service check. 

Closing Date: 9am Monday 16th February 2020

Proposed Interview Date: week commencing Monday 24th February 2020

We reserve the right to call for interview and appoint at any point in the process.

More about Myddelton College
Type: Mainstream School
Phase: All-through with sixth form
Funding status: Independent
Gender: Mixed
Age Range: 7 - 18 years
Address: Peakes Lane, Denbigh, Denbighshire, LL16 3EN, United Kingdom. View in Google Maps
Telephone: +44 1745 472 201
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