Examinations Officer

The Opportunity

Winchester College seeks a meticulous Examinations Officer to manage the smooth running of all examinations. This key role is supported by a dedicated team, including an Exams Administrator, iSAMS Data Manager, and a pool of external invigilators.

Role and Responsibilities:

The Examinations Officer oversees the organisation and running of (I)GCSE, A-level, and internal school examinations. They are the primary point of contact between the school and Examination Boards, acting as a conduit between Heads of Department and the Boards. Reports to the Deputy Director of Studies.

Key Responsibilities:

• Manage external exam administration according to awarding body rules.
• Ensure compliance with exam board regulations and maintain exam security.
• Act as the main point of contact for exam-related matters.
• Liaise with stakeholders to ensure processes are followed and deadlines met.
• Ensure exams are conducted according to regulations.
• Proactively prevent malpractice among students and staff.

 Before Examinations:

• Planning: Maintain and develop iSAMS systems; research qualifications and assessment methods; comply with regulations; manage time effectively; communicate deadlines; brief stakeholders; support inspections; manage confidential materials; contribute to exam policies; support SEN access arrangements.
• Entries: Observe awarding body terms; register candidates; gather entry information; maintain candidate identifiers; verify identities; manage fees; submit transfer applications; monitor entries and submit changes.
• Pre-exams: Recruit, train, and manage invigilators; manage timetabling, rooming, seating, resourcing, and invigilation; resolve timetable clashes; notify candidates of exam details; inform candidates of regulations; support SEN access arrangements; manage secure storage and dispatch of scripts.

During Examinations:

• Exam Time: Manage the conduct of exams; prepare exam accommodation; inform JCQ of alternative sites; train invigilators; manage irregularities; investigate malpractice; manage emergency access arrangements; maintain confidentiality; submit follow-up reports.

After Examinations:

• Results and Post-Results: Inform stakeholders of processes and deadlines; manage results release and distribution; use IT systems to manage results; understand results indicators; oversee reviews and appeals; administer post-results services; manage exam certificates.

Person Specification:

• Essential: Reliable, accurate, organized, detail-oriented, helpful, decisive, calm under pressure, interested in working with young people, able to prioritize, committed to pastoral values, strong relationship builder, emotionally intelligent, committed to inclusivity, respects confidentiality.
• Desirable: Initiative, desire for professional development, degree or relevant experience, iSAMS knowledge, understanding of the educational environment.

 Benefits

• Competitive salary, reviewed annually.
• Pension scheme with employer contributions and life cover.
• Free staff lunches and access to sports facilities, including a new swimming pool later in 2025.
• Cycle-to-work scheme and other staff perks.
• Comprehensive training and development opportunities.
• Reduced green fee rates for local golf course

How to apply

Apply Now to Join Our Team!

Applications for this exciting opportunity must be submitted via the Winchester College website: Winchester College | Examinations Officer

For an informal discussion about this role, please contact Dom Jones, Deputy Director of Studies, at DAJ@wincoll.ac.uk

For any queries regarding the application process, please email us at recruitment@wincoll.ac.uk

Deadline: Monday 17 February 2025.

Early applications are encouraged! We will be reviewing applications as they are received and reserve the right to appoint before the closing date.

Disclosure check 

As Winchester College is an educational establishment, a condition of employment will be that the successful candidate must consent to the school obtaining an Enhanced Level Disclosure Check through the Disclosure and Barring Service (DBS). This will reveal all spent and unspent convictions, warnings, cautions and bind-overs. A policy on the recruitment of ex-offenders is available on the school’s website.