Exams Administrative Officer (starting 1st August 2025 )

*Local Business Staff Package

Bangkok Patana School seeks a calm, detail-driven professional to lead the coordination of internal and external exams, baseline testing. You’ll work closely with academic leaders, invigilators, and our data team to deliver a smooth, professional assessment experience. This is an exceptional opportunity to shape and lead exam and data operations in a school that values innovation, collaboration, and wellbeing.  

This is a Business Staff role and not part of the Academic teaching faculty – local hire only. High fluency in English is essential, as this role involves regular communication with students, staff, and parents in English. 

Join us and inspire our exceptional international students to reach their full potential.

Mission: Our mission is to ensure that students of different nationalities grow to their full potential as independent learners in a caring British International Community.

Vision: We develop global citizens who shape their world through independence, empathy, creativity and critical thinking.

About the Role 

As the Exams Administrative Officer, you will lead the coordination of internal and external assessments, as well as baseline testing. Working closely with academic leaders, invigilators, the data team, and examination boards, you’ll help ensure a smooth, professional experience for both students and staff. You will also support clear and timely communication with parents regarding examination logistics and baseline testing. 

This role is ideal for someone with strong organisational skills who enjoys structured problem-solving and wants to make a meaningful impact in education. 

Key Responsibilities 

• Coordinate and administer a variety of external examinations, including IGCSE, IB, SATs, and others. 
• Oversee logistics such as examination timetables, venue bookings, compliance, and secure exam material handling. 
• Support invigilator training and scheduling; ensure processes align with regulatory standards. 
• Organise and process baseline assessments in collaboration with the Data Manager. Support the integration of assessment data into the school’s information system, whole-school dashboard, and reporting tools. 
• Assist academic teams by streamlining administrative workflows and maintaining high data integrity. 

What we are looking for

• Strong administrative or operational background in an educational setting (International School experience a plus). 
• High fluency in spoken and written English, with the ability to communicate clearly and professionally across the school community. 
• Excellent attention to detail, planning skills, and the ability to stay calm under pressure. 
• Competence in MS Excel; experience with data dashboards and exam software is an advantage. 
• A collaborative mindset and excellent communication skills. 
• A passion for getting systems right, and supporting student outcomes from behind the scenes. 

Why Join Us? 

Bangkok Patana School is a not-for-profit British international school committed to excellence, wellbeing, and professional growth. You’ll be joining a warm and welcoming community that values initiative, expertise, and care. We offer a supportive working environment, ongoing development opportunities, and the chance to be part of a high-impact team making a real difference. 

Safeguarding Commitment:

Bangkok Patana School is fully committed to safeguarding and promoting the welfare of all students, and we expect all staff to share this commitment. Successful applicants will be required to undergo thorough background checks.

Diversity and Inclusion:

We embrace diversity and inclusivity, ensuring equity for all regardless of age, gender, race, religion, or any other protected status. 

How to Apply 

To apply, please complete the TES application form using ‘Quick Apply.’ Be sure to upload an up-to-date CV and include the names, email addresses, and contact details of three referees and a cover letter explaining your interest in the role.

• Application Deadline: May 9 – May 28, 2025 
• Interviews: June 9 – June 12 
• Start Date: August 2025 

(Candidates using ‘TES Quick Apply’ are encouraged to review their information before submission to ensure it clearly demonstrates how their qualifications and experience meet the job description requirements.)

We reserve the right to appoint before the final deadline.