Exams and admin officer

The Aquila School is looking for an Exams and admin officer to join our admin team to support the day to day running of the school in a variety of ways including the administration of some examinations. 

For all staff in school we share a responsibility to ensure that children are safe and properly supervised at all times. Our school is committed to ‘amazing learning’- providing enjoyable and meaningful learning experiences so that every pupil makes as much progress as possible. All staff are expected to adhere to The Aquila Professional Code of Conduct and commit to promoting our vision – ‘A happy community school with amazing learning at its heart where pupils are empowered to make choices, engage in meaningful learning experiences and make exceptional progress’. Our focus is providing children with amazing learning and to be the school of choice for the community we serve.

The Aquila School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

Key qualities and skills:

• To be excellent in communication and understanding the English language
• To be able to work independently, swiftly and with very close attention to detail and accuracy 
• To be able liaise and work alongside a range of people – including pupils - in and out of the school in a relaxed but professional manner
• To use initiative, be flexible, fun, proactive and positive

Core purposes:

• To organise some aspects of external examinations
• To support the leadership of the school in collecting and analysing a range of assessment data
• To undertake roles such as support with careers education and wider opportunities for pupils 
• To support the day to day running of the school in a range of roles 

Key duties include:

• Setting up all KHDA and ISP assessments including CAT4, progress tests, TIMSS, PISA, PASS, ISA
• Establishing relationships with chosen exam boards and managing to the process for registering and implementing their external examination requirements 
• Liaising with families and finance to ensure accurate and timely accounting for external examinations 
• Collecting, collating and distributing exam results as required 
• Managing the implementation of external examinations in school including staffing, timetabling, receipt storage and distribution of exam materials
• Liaising with the leadership of the school and the “qualified person” to ensure that maximum use is made of permissible, reasonable adjustments 
• Training staff on invigilation processes 
• Managing the school Mini Duke, Duke of Edinburgh and all ISP central activities for pupils including MUN, ISP film festival etc 
• Organise all aspects of trips, visits and visitors.
• Supporting with communications to families 
• Supporting the maintenance of school databases/assessment tracking systems 
• Until the appointment of a university careers advisor- Coordinate and manage any associated platforms or accounts, such as but not limited to: UCAS, UniFrog, Myers-Briggs or Morrisby. Liaise with and coordinate visits/sessions with Universities/Employers/Providers (e.g. IDL) for on/off site visits. Cultivate partnerships with companies in different sectors within Dubai for Work Experience. Coordinate Work Experience programmes

In addition, all staff are required to carry out any tasks required by the school or the regional office to facilitate the smooth day to day running of the school

To be line managed by the Head of secondary

Hours of work- 7.15am-3.45pm Sunday to Thursday.  However, during external exam times- evening and Friday work will be expected with appropriate time off in lieu. 

Holidays- 30 days per calendar year (this can never be taken during an exam or results period) 

Person specification 

Essential

• Excellent command of written and spoken English 
• Ability to work independently, paying meticulous attention to accuracy and detail
• High proficiency in using Excel and the ability to quickly learn to use a range of other platforms  
• Excellent organisation skills 
• Ability to relate to colleagues, pupils, families and external organisations 
• Ability to meet the unusual seasonal timings of this role

Desirable

• Experience of working in a school
• Experience of working in a similar role 
• Experience of working with Pearson, Cambridge and Edexel
• Experience of administering BTec

How to apply

Interested applicants can apply via TES and include an updated CV which includes a paragraph titled ‘Why I am the right person for this post.’  There is no closing date for this post – an appointment will be made as soon as a suitable applicant is found

About the International Schools Partnership 

The Aquila School is owned by a London based company called International Schools Partnership (ISP).  The International Schools Partnership (ISP) is a growing group of committed colleagues in financially responsible schools around the world, all of which aim to be the school of choice in their local area. Learning is at the heart of everything we do for our pupils, colleagues and parents. We are committed to getting better, all the time.

ISP was founded by an experienced team of committed educationalists and commercial operators who have worked together over many years. Our growing group of private schools located in the UK, the USA, Spain, Costa Rica, Chile, the United Arab Emirates, Qatar, Malaysia, and Mexico educate children and pupils from 2-18 years of age. We have now expanded to 50 schools delivering multiple curricula and building on local brands and reputations with over 30,000 pupils and 5,000 staff located across the globe.

We believe that successful schools are the ones that put learning at the heart of everything they do, always aiming to create rounded individuals that are able to forge successful careers and lives in a rapidly changing world. Our goal is to enable our schools as the leading school of choice in their local area. We are a truly international group working in different cultures and speaking different languages. We work across countries and cultures, too, by working with each other and with other schools and communities. At ISP we continue to engage with schools around the world who are interested in becoming part of our global group of schools and look forward to welcoming more pupils and staff to the group.

All our schools:

• Help children and pupils learn to levels that amaze them.

• Inspire children and pupils to be successful now and equip them to be successful later.

• Are truly international, working in partnerships within and across regions, cultures and languages.

• Aim to be the schools of choice for children, pupils and their families, wherever we are.