Exams Officer & Data Assistant

Do you have experience overseeing examinations and school related data? We are looking for an experienced Examinations Officer to plan and organise all internal and external examinations at Harris Academy Merton . Supporting the Data Manager, you will join a dedicated team of professionals at our Outstanding (Ofsted September 2022) Academy.

About Us

At Harris Academy Merton we promote the ethos ‘'Achievement is Success'' and believe every student has the right to the highest standard of education so that they can accomplish their aspirations. Our aim is to give every student an educational experience that is enjoyable and holistic so that they develop into responsible, articulate and successful young people.

We combine the traditional values of strong discipline, good manners, respect and pride in appearance with contemporary best practice in teaching and technology. With these core values embedded, we develop our students into confident and capable individuals that have a desire to excel academically and personally now and in the future.

Main Areas of Responsibility

Your duties will include:

• Responsibility for all public examinations and internal assessments from organisation of entries, organisation of examination sessions and all communications with examination boards;
• Liaison between exam boards and Heads of Department and Academy Leadership Team;
• Circulation of information and instructions from examination boards to all relevant staff;
• Plan an annual calendar of external and internal examinations and distribute this to the leadership team. Updating with detail in a timely way before each examination session;
• Devise seating plans for all external and internal examination;
• Responsible for recruitment, induction and training of invigilators;
• Be responsible for deployment of invigilators with regard to budget costs;
• Check and oversee the distribution of all certificates for students;
• Provide facilities for external students if appropriate;
• In liaison with the Learning Support Faculty SENCO organise appropriate support for candidates with special needs;
• Collect syllabus requirements, entries coursework marks, estimated grades from Heads of Department;
• Check that sufficient quantities of papers are ordered, received and that procedures for storage of papers are adhered to;
• Liaise with premises staff and Assistant Principal responsible for examinations to ensure halls are set up appropriately;
• Responsible for setting up the examination room provision, including any equipment required;
• Responsible for collecting scripts and keeping securely until sent to examination board;
• Responsible for keeping certificates of posting and other important certification relating to security of examinations;
• Collection, collation and distribution of examination results to Principal and students;
• Processing special consideration requests as required;
• Keep accurate accounts of any fees paid by students;
• Provide entries lists to Heads of Department and Assistant Principals for checking;
• Creating and distributing examination timetable showing dates, times and locations for both internal and external assessments;
• Ensure all students are given their statements of entry and are informed of the dates and times of their examinations.
• Provide assistance to the Data Manager in the carrying out of their tasks

Qualifications & Experience

Qualifications, Knowledge & Training

• English and Mathematics GCSE or equivalent
• Degree or equivalent
• Knowledge of the examination system and procedures
• Knowledge of Microsoft Office including Microsoft Excel
• Knowledge of National curriculum

Experience

• Three years' experience of working in a school or educational establishment
• Experience as an examination officer in an educational setting

Personal Skills & Qualities

• Ability to communicate with students from a range of different backgrounds
• Skilled in importing , exporting data from exam board websites and internal MIS (BROMCOM)
• Ability to produce user friendly data
• Ability to communicate with parents and other key stakeholders
• Ability to remain calm under pressure
• Ability to work to tight deadlines
• Ability to generate ideas and drive solutions
• Ability to work with challenging young people
• Commitment to equality and diversity
• Ability to recruit, organise and manager exam invigilators
• Empathy with the aims and objectives of the Harris Federation

Next Steps

If you have any questions about this opportunity, please contact us via e-mail, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. You will need this when completing your application.

Please note: we may hold interviews as and when applications are received and we reserve the right to offer to a candidate prior to the closing date. We only accept applications submitted online via our careers website and which are completed before the closing deadline. With this in mind, we encourage you to apply as soon as possible and advise you check the job information as per the listing on our careers site.

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan, electric car scheme, 26 days' annual leave (plus bank holidays) for non term-time only employees, and many other benefits.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.