Exams Officer

About the role:  Stationers’ Crown Woods Academy currently have an opportunity for an Exams Officer to join our wider department in delivering the successful provision for exams across the school.  Our successful candidate will be able to demonstrate prior experience in the organisation and administration of both external and internal examinations including entry, delivery and analysis of data, and management of the invigilation team. This key position plays a pivotal role in the success of our students’ progress and is a busy and varied role.  The working basis of this role is 35 hours per week during Term Time, plus up to three additional weeks during inset/school holiday periods – a degree of flexibility is required from our appointed candidate.  

The Exams Officer will liaise with school staff regarding entries will manage the daily running of the exams and must be comfortable in leading, guiding and directing staff and students in respect of the exams provision.  It is essential that applicants have experience and working knowledge in accordance with the examination regulations within schools or colleges, are proficient users with the software Exams Organiser and further experience in admissions is desirable.  Please note that we can be flexible regarding the starting salary based on the successful candidate's experience and skill-set.  

Associated responsibilities will include the following;

• Entering pupils for public examinations using electronic data interchange where possible and ensuring a manual back up and liaising with Exams Managers/Officers at all Trust Schools to ensure entries are made and results are forwarded. 
• To liaise with caretaking staff with regard to the setting up of exam rooms ensuring that name cards and exam papers are set out prior to commencement of exams and that a suitable seating plan is in place.
• Production of timetables as follows:

Production of timetable for students, staff and parents

Advise SLT of timetable classes so that appropriate supervision and rooms can be arranged

Book external invigilators and create invigilation timetable

Start and finish all exams both public and internal

• Security:  To ensure that exam papers are checked and stored safely in accordance with exam board rules.
• SEN Requirements:  To apply to exam boards for access arrangements for AEN students and liaise with AEN Department with regard to number of TA’s needed for each exam.
• Management:  Be responsible for the day to day supervision of examination invigilators and their necessary training.
• Results:

Download results by EDI prior to publication of results

Produce result statements for students

Attend school on Results Day

Deal with any appeals/return of exam papers

Check and collate certificates

• Review:  Develop an annual report regarding efficacy of examination arrangements and suggest recommendations for development and practice.

Working for the Academy:  The Stationers’ Crown Woods Academy campus incorporates nine buildings which include four home schools each serving 450 pupils and students, a Design, Technology and Creative and Performing Arts School, a Sport & Community Education Centre and an Inclusions Hub.  Stationers’ Crown Woods Academy is delighted be part of the Leigh Academies Trust who with the Stationers’ Company and Ravensbourne will enable the new Stationers’ Crown Woods Academy to enhance our provision and develop a Digital Curriculum fit for the future.

As a Trust we feel it is important to hire for the right attitude which is why we look for staff that are enthusiastic, focused and resilient to the day to day pressures that their role brings. 

Being part of Leigh Academies Trust:  As of 1st January 2019, our Trust is comprised of 23 geographically organised academies (11 secondaries, 11 primaries and 1 special) educating over 15,000 students, and employing over 2,500 talented staff.  We also have three further academies in development phase, due to open in September 2020.  The Trust is establishing four ‘clusters’ of academies: North West Kent; Central Kent; South East London; Medway. In addition, the Trust is responsible for one of the region’s biggest initial teaching training providers and a large teaching school. 

As part of Leigh Academies Trust you will have ample opportunity to collaborate with your peers both within the academy and across the whole Trust.  This is an important part of our vision as we know through experience that we perform better when we work together.  You are supported to undertake regular self-development to continue your professional development and hopefully progress further within the organisation.

We strive to offer a range of benefits that all employees can take advantage of which we regularly review and add to - click here to view what you’d receive as a member of staff with Leigh Academies Trust. 

Diversity at our core:  As a Trust we are passionate about diversity and recognise that as individuals we all bring something unique to the role regardless of age, gender, race, beliefs or disabilities which is why we treat all of our people equally, without compromise. 

The academy is committed to safeguarding children and successful candidates will be subject to an Enhanced DBS check.  Our commitment to safeguarding is underpinned by robust processes and checks which are in place across the Trust.