Exams Officer

Do you have experience working within a school environment, overseeing examinations? We are currently looking to appoint an Examinations Officer to join our thriving academy in supporting the management and organisation related to scheduled and mock examinations at Harris Academy Rainham.

About Us

At Harris Academy Rainham we hold that our academy should provide students with a deep sense of belonging to a caring community, the belief in themselves and their unbounded potential and the opportunities to become more than they thought was possible.  These are the values that we hold to be true and that drive our academy forward.

Belong

We are a community where all students are accepted as they are and are enabled to discover more of themselves and to grow into the person they wish to be.

Believe

We help our students to discover their innate potential for greatness and we strive to enable them to believe they can aspire to great heights and achieve remarkable success. Our students can reach any university or career they desire.

Become

We deliver a knowledge-rich curriculum that ensures we fulfil two essential elements of education.  Firstly, that our students gain qualifications that enable them to choose their career and path in life. Secondly, we help our students to become profoundly human by helping them to engage with the greatest that has been thought and said.  At Harris Academy Rainham we believe that education is a vehicle to a better life.

Main Areas of Responsibility

• Responsibility for all public examinations and internal assessments from organisation of entries, organisation of examination sessions and all communications with examination boards;
• Liaison between exam boards and Directors of Learning or senior leadership teams;
• Circulation of information and instructions from examination boards to all relevant staff;
• Plan an annual calendar of external and internal examinations and distribute this to the leadership team. Updating with detail in a timely way before each examination session;
• Responsible for recruitment, induction and training of invigilators;
• Be responsible for deployment of invigilators with regard to budget costs;
• Check and oversee the distribution of all certificates for students;
• Provide facilities for external students if appropriate;
• In liaison with the Student Support Services organise appropriate support for candidates with special needs;
• Collect syllabus requirements, entries coursework marks, estimated grades from Directors of Learning;
• Check that sufficient quantities of papers are ordered, received and that procedures for storage of papers are adhered to;
• Liaise with premises staff and Assistant Principal responsible for examinations to ensure halls are set up appropriately;
• Responsible for setting up the examination room provision, including any equipment required;
• Responsible for collecting scripts and keeping securely until sent to examination board;
• Responsible for keeping certificates of posting and other important certification relating to security of examinations;
• Collection, collation and distribution of examination results to Principal and students;
• Processing special consideration requests as required;
• Keep accurate accounts of any fees paid by students;
• Provide entries lists to Directors of Learning and Assistant Principals for checking;
• Creating and distributing examination timetable showing dates, times and locations for both internal and external assessments;
• Ensure all students are given their statements of entry and are informed of the dates and times of their examinations.

Other Duties

• Under the direction of the Academy Leadership Group, undertake such other tasks that may be required to further the efficient running of the Academy, commensurate with the level of the post holder;
• To be responsible for own professional development, identifying training needs and requesting courses as appropriate.

Qualifications, Knowledge & Training

• English and Mathematics GCSE or equivalent
• Degree or equivalent
• Knowledge of the examination system and procedures
• Knowledge of Microsoft software
• Knowledge of National curriculum

Experience

• Three years’ experience of working in an inner-city school or educational establishment
• Experience in a similar role

Personal Skills & Qualities

• Ability to communicate with students from a range of different backgrounds
• Skilled in the use of databases
• Ability to produce user friendly data
• Ability to communicate with parents and other key stakeholders
• Ability to remain calm under pressure
• Ability to work to tight deadlines
• Ability to generate ideas and drive solutions
• Ability to work with challenging young people
• Commitment to equality and diversity
• Ability to recruit, organise and manager exam invigilators
• Empathy with the aims and objectives of the Harris Federation

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.