Exams Officer

Beacon Academy Trust are currently seeking to appoint an experienced, well-organised, enthusiastic and highly effective Exams Officer.  

Working with the BMAT Exams Manager, you will be assist with the effective, efficient administration and conduct of internal and public examinations for our busy Multi Academy Trust, focusing mainly on exams taking place at The Forest Academy.

This is a fantastic opportunity for an experienced Exams professional to join the Trust at a time of development and expansion.

The Exams Officer will work closely with the BMAT Trust Exams Manager and Exams Officers responsible for other BMAT sites to deliver centralised Exam services..

The successful applicant will have:

Knowledge, ability and experience of using SIMS Exams Organiser in a busy Secondary School setting.

A good level of IT skills, including Microsoft Office - especially Excel 

The ability to work on their own initiative and an eye for detail.

The Trust is committed to safeguarding and promoting the welfare of young people and expects all members of staff to share this commitment. 

Enhanced DBS (with list checks) is required for this post.

The below documents must be read prior to applying for this role and will be factored into interviews: 

Keeping Children Safe in Education

BMAT – Safeguarding and Child Protection Policy

Further information and an application form can be found at https://nelta.co.uk/vacancies/

Please forward your electronic applications to recruitment@beaconacademytrust.co.uk

Please note we reserve the right to close or extend this position depending on application numbers, therefore we would urge candidates to submit an application as soon as possible. 

Exams Officer

Overall Responsibilities

To contribute to the effective and efficient administration of internal and public examinations.

To contribute to the smooth running and coordination of exams across all Trust sites.

To liaise with teachers, students, parents and examination boards in respect of examination requirements, entries, results and communications, ensuring the school adheres to all awarding body regulation. 

To work closely with other members of the BMAT Exams Team to ensure that exams are delivered in a smooth, secure and equable fashion across the trust.

General Duties and Responsibilities

To work as a key member of the team co-ordinating the entries, seating and delivery of exams for Beal Sixth Form which is situated across two sites – Beal High School and The Forest Academy.  This may require travel between sites, including the secure transportation of exam papers and completed scripts.

To assist with the submission of examination registrations, entries, forecast grades and coursework marks for external exams to the Awarding Bodies for all public exams

Assist with ensuring sufficient invigilators booked for each exam session.  Contact invigilators using phone, email and text. Act as the link between invigilators and the BMAT Exams Manager

Formulate bi-annual training sessions with the BMAT Exams Manager in line with JCQ regulations.  

Remedy any exam clashes and make appropriate provisions for students within JCQ guidelines

Receive, check, sort and secure external examination papers as they arrive and be responsible for examination stationery in line with JCQ regulations.  Check, pack and arrange the despatch of all external examination papers by relevant authorised means

Assume responsibility for the daily running of public examinations including organising all requirements of practical exams 

Communicate and coordinate with estates and facilities staff about practical arrangements that need to be made for furniture set up in exam venues.

To produce guidelines for staff and students, including exam session conduct guidelines to all students and staff

To collate and distribute statements of entry and exam timetables to students

Assist with the Post Results Services functions; Arranging re-marks, reports and enquiries about exam results with the examination board; managing access to script requests and ensuring information on all these services is available to staff and students

To manage the distribution of exam certificates

The above mentioned duties are neither exclusive nor exhaustive, duties and responsibilities of the post may change as requirements and circumstances change. 

The post holder may be required to carry out such other duties as requested by management that are broadly within the level of the post. 

BMAT is committed to safeguarding and promoting the welfare of young people and expects all members of staff to share this commitment. 

Enhanced DBS Disclosure is required for this post.