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Finance Administrator

Surbiton High SchoolKingston upon Thames

Finance Administrator

Location: Surbiton, Surrey

Salary: Competitive

Start Date: October 2021 or asap thereafter

Closing Date: 8:00am, Monday 4 October 2021

Interviews to be held week commencing: 11 October 2021

Surbiton High School seeks an enthusiastic and outstanding candidate to join our Finance Department.

Job Purpose: To support the Finance Team by providing efficient financial and clerical assistance 

Tenure: Permanent, Full-time (52 weeks) – 37.5 hours per week, 8:00am – 4:00pm Scope to work from home up to 2 days per week once established in the role

Key Responsibilities:

Financial Administration:

  • To assist the Head of Finance in preparing all financial returns for United Learning as required, in accordance with agreed timescales
  • To maintain departmental budget expenditure records and distribution to budget holders on a monthly basis
  • To process purchase invoices and assist with the upload of the bi-monthly supplier payrun lists to head Office
  • To help train members of staff on the use of the Access accounts system for Purchase Requisitions and Expense Claims
  • To liaise with Head Office Access Support to request the addition of new suppliers / new users
  • To maintain the accounts filing system, suitable for audit purposes
  • To assist the Head of Finance with the billing of extra charges to parents
  • To reconcile monthly School Credit Card Statements
  • To post various month end journals
  • To be responsible for Amazon Business Account transactions
  • To raise sales invoices, as requested by the Head of Finance on an ad-hoc basis
  • To maintain a list of current prepayments
  • To be responsible for the administration of Allstar Cards
  • To perform Termly Recharge Account Reconciliations
  • To assist the Finance Department with the daily post in and out
  • To bank cash / cheques on a weekly basis
  • To assist with the School’s petty cash and recording monies collected for charities
  • To assist the Head of Finance in ensuring that Radio, TV and other School licenses and all Copyrights are kept up to date
  • To assist parents and suppliers with queries
  • To carry out any such duties as may be reasonably required


Lettings Administration:

  • To manage the letting of premises with all the associated processes, including:
  • To act as primary point of contact for general inquiries via email and telephone, responding in a timely manner
  • To maintain the online Booking System (SchoolHire)
    • Add / Remove / Modify Facilities and Customers
    • Add Term Dates / Holidays annually
    • Update Pricing per Facility / Special Discounts for Customers
    • Create / Modify / Accept Customer Booking requests
    • Cancel / Refund Bookings when required
    • Create Internal Bookings for School Events
  • To schedule weekly meetings with the Caretaking Team to discuss upcoming events and resolve any issues
  • To process invoices on the Finance System for Offline Payments
    • Chase late payments
  • To ensure the Surbiton High School Lettings Agreement is up to date
  • To post Month End Journal for Lettings income received
  • To prepare Reports for Management on request

The successful candidate will be likely to fit the following profile:


  • Good First Degree (or equivalent professional experience)
  • Relevant Financial Qualification (or equivalent professional experience)



  • Record of excellent personal success in a financial or related role
  • Evidence of challenging and supporting colleagues to improve performance
  • Record of developing and sustaining positive working relationships


Skills and Abilities:

  • High levels of personal and professional organisation, integrity, discretion and confidentiality
  • Impressive personal presence and presentation with high degrees of self-confidence, personal energy and dynamism
  • Personal warmth to engage positively and gain confidence of pupils, staff and parents
  • Sound judgement and the ability to take difficult decisions to resolve issues, especially when under pressure
  • Ability to communicate concisely and sensitively both orally and in writing to a variety of audiences
  • Commitment to the use of current and emerging technologies to enhance the educational offering and administration of the School
  • A passion for excellence and a commitment to the ongoing development and implementation of the school’s vision

To apply for this role, please click here - 

For any queries relating to the role or your application, please email:

Surbiton High School is culturally diverse and are fully committed to celebrating, respecting and learning about inclusion and diversity throughout the community.

Surbiton High School is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. 

Please note that the School reserves the right to appoint at any stage during the recruitment process.

Supporting documents

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