Finance Assistant

Grade: BEX5 £22,185 - £22,587 [pro rata to £20,459 - £20,830]

Hours:  36 hours per week, term time only plus inset plus 3 weeks

Location: King Henry School and travel to Townley Grammar School (as required)

Responsible to: Finance Manager

Purpose of Job:

To process financial transactions for the Trust, adhering to the Trust’s Financial Regulations and Scheme of Delegation.

Key responsibilities:

Ordering

• To raise purchase orders on the PS Financials system.

• To liaise with budget managers regarding any queries with orders.

Payments 

• To process invoices on the PS Financials system, ensuring that they are coded accurately and authorised in line with the Trust’s scheme of delegation. 

• To generate payment runs via BACS, and upload to the online banking system

• To liaise with suppliers and resolve any queries. 

• To manage the purchase ledger, including monthly analysis of the aged creditor reports. 

• To reconcile the Trust purchase card on a monthly basis and update the purchase ledger accordingly.

Income 

• To code grant and other income on the finance system promptly on receipt of remittance

• To ensure that income received via the parent portal is recorded on the finance system in a timely manner

• To manage the sales ledger and debt recovery function, including monthly analysis of the aged debtors report

• To take steps to recover unpaid debts through timely reminders by email and telephone

• To raise sales invoices for other activities undertaken by the Trust or its academies

• Monitor the schools’ electronic payment collection systems and process payments and refunds on the system.

School Trips 

• To liaise with trip organisers to ensure that trips are properly costed in accordance with the Trust’s Educational Visits Policy and Charging and Remissions Policy.

• To update the online payments system to enable parents to pay for school trips, voluntary donations and any other parental contribution requests

• On completion of a school trip, to prepare a summary of income and expenditure for the trip for signing off by the lead teacher.

• To liaise with the lead teacher and the Finance Manager regarding any trip shortfall,
ensuring that shortfalls are charged to the appropriate teaching or other department.

General

• Contribute to the evaluation and development of financial systems and procedures.

• Any other duties as requested by the Chief Finance Officer or Finance Manager, commensurate with the grade of the post.