Finance Assistant

Thank you for your interest in working at West Lea School. We are looking for an exceptional Finance Assistant who is responsible for providing an efficient and accurate finance and accounting service to the school. As the Finance Assistant, you will be responsible for supporting the 'business functions', notably, in assisting with budget management, reporting, data analysis, payroll administration and the submission of returns and reconciliations.

PRINCIPLE RESPONSIBILITIES:

The specific nature and balance of these responsibilities will vary according to the needs of the school and may be shared.

• Enter transactions into the school’s financial accounting system (RM Accounts), including the processing of journals.

• Assist in sourcing suitable products using ‘best value’ principles.

• Raise purchase orders on the accounting system and send to supplier.

• Collate delivery/goods received notes for orders, distribute goods to appropriate campus/location/person and enter on finance system.

• Assist with the validation and processing of invoices, ensuring that all the relevant supporting paperwork is collated, in line with the finance manual.

• Maintain accurate supplier details and accounts on the finance system.

• Investigate and resolve any supplier/creditor queries. 

• Assist with the management of the school’s online payment system (ParentPay), including setting up parent accounts, products and services, trips and visits and dinner money etc. Undertake all administrative tasks and housekeeping relating to ParentPay and act as a point of contact for parents and staff. Ensure that all outstanding debts and monitored and progressed in line with the finance manual.

• Assist with all month-end tasks, as directed by the Finance Officer.

• Assist with the maintenance of the schools Asset management system, working with the Network Manager, using the Parago online system. 

• Assist with the preparation of information for processing by the school’s payroll provider. 

• Assist with the distribute of budget reports to all budget holders (monthly or as requested).

GENERAL DUTIES:

• To undertake Staff Development/CPD Training as required by the nature of this post and the range of duties described within this job description.

• To carry out other duties of a similar nature from time to time as may be required by the senior leadership team.

• The key tasks listed above are only an indication of the main tasks required to be performed. It is not an exhaustive list of duties and responsibilities and may be subject to amendment to take account of changing circumstances. Any changes will be made following discussion with the post holder.

TRAINING:

• Relevant training for the finance assistant role and continual CDP training in conjunction with regular appraisals

All schools and services in Enfield are committed to safeguarding and promoting the welfare of children and young people. Therefore, all workers and employees within Enfield are expected to share this commitment.

Application guidance:

To apply, please complete the application form at the following link – www.westleaschool.co.uk and follow ‘job vacancies. To find out even more about us, please visit our website (above link), or check us out on social media. Or better still, come in and see us! We’d love to show you around our school and share with you our ethos.

For more information, or to arrange a visit to the school, please contact – humanresources@westleaschool.co.uk

West Lea School is committed to safeguarding and promoting the welfare of children and young people. The successful applicant will be subject to a full Disclosure and Barring Service (DBS) disclosure and checks regarding proof of ID, medical clearance and the right to work in the UK.