Finance Assistant

Finance Assistant

We are seeking an experienced accounting technician to join our busy finance team. The successful candidate will work closely with the Finance Officer under the direction of the Bursar, liaising with staff and suppliers on a daily basis.

Responsibilities of the post:

• managing the purchase ledger to ensure that all suppliers are paid in a timely manner, thus safeguarding continuity of supply of goods and services
• creating and maintaining supplier accounts, recording agreed terms of trading, payment methods and company contact details
• inputting invoices to the accounting system daily, and despatching invoices for authorisation to budget holders 
• ensuring that invoices are appropriately authorised and coded, taking into account delegated authorisation limits 
• taking such corrective action as may be necessary to ensure that budget holders return invoices appropriately 
• paying invoices when due and issuing remittance advices 
• preparing BACS reports, cheques and bank transfers       
• scrutinising staff expense payments to ensure that they are properly coded and authorised, and recording expenditure in the accounting system 
• managing the School’s utility and telephone accounts and assisting with procurement 
• assisting with year-end accounts, including prepayments, accruals, capital expenditure and stock
• acting as main contact point for budget holders, staff and suppliers
• maintaining up-to-date and complete filing systems for management and external auditors
• contributing to the development of the School’s financial and administrative systems 
• providing administrative and general bursarial support to the Finance Officer and Bursar 
• supporting and contributing to the School’s responsibility for safeguarding pupils
• supporting and contributing to the School’s commitment to ensuring a safe working environment for staff, pupils and visitors 

Candidates must possess: 

• relevant qualification(s), or the ability to demonstrate appropriate skills and knowledge
• transaction processing experience 
• knowledge of computerised accounting systems, preferably SIMS  
• good computer skills with an advanced knowledge of Word and Excel
• excellent inter-personal and communication skills 
• good organisational skills with the ability to prioritise tasks
• the ability to recognise the importance of confidentiality and demonstrate tact whilst remaining  cheerful and approachable
• the right to work in the UK

Pay and benefits

Rye St Antony offers a warm, friendly, caring and supportive environment. The School has a Catholic heritage, and this underpins our values of respect and consideration for our fellow human beings. We welcome staff and pupils of all faiths and beliefs to join the school as this creates our rich cultural and international mix.

The starting salary for the post is £26,500 per annum with a review after six months.  The hours of work are 37.5 per week (excluding lunch breaks).

All salaried staff, full or part-time, are entitled to a fee remission, 50% for full-time staff and pro rata for part-time staff. 

At specified times, staff may use the school’s Fitness Suite, and during Trinity Term staff may use the swimming pool at the advertised times.  Lunch is provided in the school dining room, and     refreshments are provided in the Staff Room at morning break and teatime.  There is car parking on site, and the School is easily accessible by bus. 

The closing date for applications is 12 noon on Thursday 15 November 2018. Interviews will be held on Friday 23 November 2018.

Safeguarding

Candidates must be willing to undergo Child Protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. The post is exempt from the Rehabilitation of Offenders Act 1974, and therefore all relevant convictions, cautions and bind-overs, including those regarded as ‘spent’, must be declared. The amendments to the Exceptions Order 1975 (2013) provide that certain spent convictions and cautions are 'protected' and are not subject to disclosure to employers, and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found on the Disclosure and Barring Service website. Candidates must not have been disqualified from working with children, and must not be named on the Children’s Barred List or be subject to any sanctions imposed by a regulatory body. Details of any convictions, cautions or bind-overs subject to disclosure must be passed to the Headmistress before interview in a sealed envelope marked ‘confidential’.

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