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Finance Officer - Maternity Cover (St Anthony's Boys and St Anthony's Girls)

St Anthony's School for GirlsBarnet

Salary: £29,400 full-time, term-time plus (39 weeks a year) pro rata (fte £35,000)

Hours of work: 8.30am – 4.30pm

An opportunity has arisen for a Finance Officer to work for St. Anthony’s School for Boys and its sister school, St. Anthony’s School for Girls to cover a maternity leave, commencing at the end of June 2021.

Both are independent preparatory schools based in Hampstead and are part of the Alpha Plus Group, one of the largest privately-owned school groups in the UK owning 20 schools and colleges including some of London’s finest Prep and Pre-Prep schools.

The ideal candidate will be reliable, honest, flexible and trustworthy and able to work in a busy environment with adults and children alike. Proficiency in English, both spoken and written, is essential as is good knowledge of office software packages. Previous financial administration experience is essential and knowledge of SIMS and working in the education sector is desirable.

Closing date: Friday 23rd April 2021. 

Main duties and responsibilities:

Invoice Preparation and Credit Control

  • Manage and update all fee payer detail and fee payer data using the School Information Management System (SIMS)
  • Termly billing run
  • Managing deposits and registration fees
  • Process advanced fees
  • Responding to queries from parents and fee payers
  • Producing monthly Aged Debtor reports
  • Credit Control
  • Assisting with the collation of information for referral to debt collecting agency
  • Posting receipts to SIMS

Managing direct debit payment system on a day-to-day basis

  • Sending direct debit mandates to parents for completion and return, checking paperwork before it is sent to the bank
  • Acting on all BACS rejects

Purchase Ledger

  • Preparation of supplier invoices for authorisation
  • Recording costs on budget sheets
  • Liaising with suppliers on outstanding invoices
  • Managing the School’s Amazon Business Account
  • Purchasing items on line using the school credit card and completing the monthly reconciliation

Parentpay

  • Setting up trips and other events on Parentpay and ensuring monies are paid
  • Managing the administration of the Parentpay database
  • Reconciling the school’s charitable fundraising

Cheque Requisitions

  • Raising cheque requisitions and submitting to Head Office

Bank Reconciliations

  • Completing monthly bank reconciliation and submitting to Head Office

Banking and Cash Management

  • Day-to-day banking of cheques and cash

Cost Control

  • Assisting the Head to ensure school operating costs are contained within authorised budgets, particularly with regard to departmental budgets

Petty Cash

  • Maintaining and reconciling petty cash

This list is not exhaustive and the essence of the job is to be accommodating and flexible at all times, as such the Finance Officer may be asked to carry out duties other than those listed as deemed reasonable by the Head and the Financial Controller at Head Office.

Safeguarding

APG is committed to safeguarding and promoting the welfare of children and young people and as an employee of APG you are expected to share this commitment.  The protection of our students’ welfare is the responsibility of all staff within APG Schools and individuals are expected to conduct themselves in a way that reflects the principles of our organisation.

Equal Opportunities

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships

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