Full time reception/administration officer, Estepona, Málaga, Spain

Closing date:

Mayfair International AcademyEstepona, Málaga, Spain

Date posted:
Start date: 01/08/2019
Contract type: Full Time
Salary: Undisclosed
Contract term: Permanent

We are looking for a well-presented and enthusiastic individual to join our administration team. Applicants must have previous experience in customer service and be fluent in English and Spanish. Candidates must be well-organised and have polished communication skills, as well as computer literacy and the ability to adapt to new programmes/systems, with competency in Outlook 365 or similar, Microsoft Office and word processing. Discretion, reliability, trustworthiness and good people skills are a must. 

We are a small school where roles sometimes overlap and responsibilities vary. However, main roles and responsibilities include: 

  • Communication (preparing and sending informative e-mails to parents using MailChimp, answering the telephone, replying to e-mails, calling parents as needed, meeting and greeting parents).
  • Accounts (preparing and sending invoices, contacting parents when payments are overdue, taking payments).
  • Liaising with our data protection provider, health and safety provider and other contracted services.
  • General school administration (inventories, book orders, stationery orders, distributing stationery and other materials as needed, etc.).
  • Organising school trips (liaising with our bus company, hotels, activity providers, etc.). 
  • Admissions (replying to enquiries regarding admissions, providing information to prospective families, showing prospective families around the school, arranging appointments and entrance assessments). 
  • Formatting and releasing school reports by e-mail. 

We are looking for a candidate with a minimum of: 

  • 5 GCSEs grades A*-C with English and mathematics
  • Experience working in a busy office/reception environment
  • Flexibility, discretion, and excellent communication skills
  • Good computer skills, including ability to use Microsoft Word, Microsoft Excel and Outlook Office 365
  • Good analytical and numeric skills
  • Fluency in English and Spanish (additional languages are favourable)


More about Mayfair International Academy
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Type: Mainstream School
Phase: All-through
Funding status: State
Gender: Mixed
Age Range: 3 - 18 years
Address: Avda. De Las Golondrinas, Atalaya Park, Estepona, 29680, Spain. View in Google Maps
Telephone: +34 952 78 4923