HR Administration Assistant

Duties and Responsibilities 

• Be the first point of contact for staff on general HR matters, providing advice and guidance as appropriate 

• To work with our Payroll and HR provider

• Process transactional HR correspondence e.g. new starters, variations and leavers

• Co-ordinate the recruitment and interview processes within the Academy

• Ensure the Academy follow best practice and meet all statutory obligations in the recruitment and appointment processes; including meeting all “Single Central Record” and safeguarding requirements— e.g. DBS and disqualification checks, employment references etc. 

• Prepare and issue contracts of employment

• Maintain HR records 

• Monitor staff absence, liaising with the Headteacher when staff hit triggers

• Review HR systems, documentation and procedures to ensure they are effective and efficient and meet the needs of the Academy

• Produce HR reports for SLT and Governors 

• Provide administration support 

• Produce letters, reports and collate information

The post holder must:

• Maintain confidentiality and observe data protection and associated guidelines where appropriate;

• To maintain an awareness of Safeguarding Children initiatives; 

• Understand and comply with the academy’s Health and Safety Policy in the performance of their duties and responsibilities; 

• Carry out the duties of the post in compliance with the academy’s Equal Opportunities Policy;

• Understand and comply with all other relevant academy policies; 

• Take an active part in appraising their own work against agreed priorities and targets in accordance with the academy’s professional development and supervision arrangements; 

• Undertake any necessary training associated with the duties of the post; 

• To carry out any other reasonable duties and responsibilities within the overall function, commensurate with the grading and level of responsibilities of the post.