HR Administrator

  

Scope and objectives

Reporting to the Head of HR Operations the HR Administrator will work to support the HR team in delivering a professional HR service within, and on behalf of, the HR Department. The role will providing an efficient and customer focussed HR administration service by managing and supporting HR administration processes in all areas.

Key Responsibilities

Include but not limited to:

· Undertake all administration related to the onboarding process including;

-  Contracts and offer letters

- Collect and process all new starter paperwork

- Complete reference checking, eligibility to work checks and the CRB checks as required

· Carry out the company induction for all new starters

· Ensure the HR systems are up to date with correct employee data including new starters, leavers and relevant staff changes. 

· Manage the administration in relation to any changes to salary, job title, reporting lines etc ensuring that relevant forms and letters are completed and processed on the HR system and Payroll as appropriate 

· Respond to all resignation letters in a timely manner and administer the leaver process for all leavers

· Manage the exit interview process, issuing exit interviews and compiling feedback and/or exit interview data for analysis as required 

· Develop and maintain administration for absence processes, including updating the HR system, liaise with employees and manger’s send to relevant letters, producing absence reports

· Manage administration for employee probation periods, ensuring appropriate records and confirming outcome of probation 

· Process all benefits to payroll following completion of probation and administer season ticket loans for all employees

· Keep all HR files and records up to date, conduct regular reviews of data to ensure accuracy and the myHR system is up to date

· Set up, administer and maintain personnel files and process all personnel documentation, providing information to the HR team as requested

· Process all HR documentation and supply all relevant information to the Payroll Manager for processing in the monthly payroll or as required, ensuring the payroll is administered efficiently accurately and to deadline

· Produce and develop the Management information report ensuring on time delivery with all statistical analysis required 

· Produce any reports (regular or ad hoc) from the HR system as required

· Create and maintain HR organisation charts and any related employee lists, ensuring they are accurate 

· Create, implement and manage administrative systems and respond to all administrative queries related to recruitment/training/ starters /leavers/absence management etc

· Be a point of contact to advise employees regarding benefits where appropriate

· Undertake & assist the HR team with projects, including performance management and pay review compilation, engagement survey data production 

· Be responsible for all processing of invoices and payment to suppliers as necessary

· Maintain all stationary levels and process orders

· Be responsible for ensuring efficient and practical HR Administration processes and systems are in place, suggesting and implementing improvements and updating as appropriate 

Person Specification

Essential Skills/Qualifications/Attributes

· Degree qualified or equivalent 

· Systems knowledge including Microsoft applications and ideally an HR information or payroll system.

· Ability to manage high volume without compromising quality

· Excellent organisational and time management skills

· Impeccable attention to detail

· Excellent communication skills both written and verbal

· Excellent administration skills

· Excellent interpersonal and relationship building skills 

· Strong intellect, ability to work with verbal & numerical issues.

· Discreet & Confidential

· Calm, self motivated and customer orientated

· Proactive, conscientious and has a can do attitude

· Able to work on own initiative and with a team in a fast paced environment

· Desire to provide an excellent service to the business

· Has a common sense approach and is realistic and practical in their advice and ways of working

· Takes care and pride in their work

Experience

· Previous administration experience. 

· Either some experience in some areas of HR or an appreciation of/interest in HR