HR & Recruitment Administrator

Department: Human Resources / Administration

Line Manager: Human Resources Manager

The School 

The King’s School Gloucester has a rich academic tradition dating back to its founding in 1541. It houses the longest serving classroom in Europe and is held in high esteem amongst the local and wider community, winning Gloucestershire Independent School of the Year in 2020 and 2021. The School strives for excellence in all areas: the academic results are strong with student value added being equivalent to half a grade at GCSE and A-level; there is a wide-ranging sport provision and pupils reach national levels every year; in Music, our links with Gloucester Cathedral provide an ideal location for high quality orchestral and choral music; finally, the creative arts enjoy much success with their own dedicated design spaces. 

Main Duties

Recruitment

• Administer and coordinate the recruitment and selection process from end to end
•  Monitor the Recruitment mailbox and recruitment channels
• Fully utilise the Applicant Tracking System
• Support managers in preparing job descriptions and place job adverts on the ATS and all media outlets
• Provide support to recruiting managers throughout the recruitment process, ensuring they are fully up to date with progress
• Prepare interview packs, as required
• Liaise with candidates as appropriate to ensure they have an excellent candidate experience
• Support managers in ensuring the recruitment process is fair, transparent and that reasonable adjustments are accommodated where possible
• Ensure full compliance with mandatory pre-employment checks such as reference checks and online searches
• Keep up to date with new recruitment and regulatory requirements and HR related policies and procedures that affect this role, including data retention schedules
• Build an on-boarding journey for all new recruits
• Constantly seek out new and emerging recruitment best practice and identify opportunities for improvement in internal policies, processes and practices 

HR

•  Proactively manage the HR database, ensuring details are updated in a timely and accurate way, including for starters, changes, leavers, absence, etc.
• Manage staff leavers and documentation
• Actively manage and monitor probation progress
• Ensure that compliance trackers are updated in a timely and accurate manner
• Maintain filing systems
• Identify opportunities for continuous improvement in our full HR offering, policies, processes and practices
• Support activities across the full spectrum of HR, including being involved in ad hoc projects as required

General Responsibilities & Cover Provision

•  Work effectively as a member of the general administration team, communicating information efficiently and effectively to team members as required
• Provide support and cover to the wider administration teams
• Contribute to process improvement
• Develop and maintain constructive working relationships with key stakeholders
• Accept ownership for timely and accurate completion of tasks, within deadlines
• Promote and share a good working environment; one of mutual respect and trust
• Any other duties as required, and commensurate with the role 

Personal Profile

 Essential

•  Good standard of education including GCSE Maths and English at Grade C or above
• Proficient knowledge of Microsoft Office
• Experience in an administrative role in a busy environment
• Excellent relationship builder
• Highly organised with excellent attention to detail
• Proactive, forward-thinking and self-motivated
• The ability to act with integrity and to maintain confidentiality
• The ability to work as part of a team

 Desirable

•  Working knowledge of HR processes and practices
• Experience of recruitment processes and procedures
• Experience of working in a school
• Experience of ATS Systems 

Salary

 The salary for this role is £25,993 per annum. 

Hours of work

The post is full-time: 37.5 hours per week; 8am to 4:30pm Monday to Friday. Flexibility may be required and occasional extra hours may be required at evenings and weekends with additional remuneration for extra hours worked. 

Holidays

Holiday entitlement will be 25 days per annum plus Bank Holidays, rising to 30 days per annum after 5 years of service.

Benefits 

• A contributory pension through Aviva APTIS
• Generous fees remission
•  Access to a Doctor for advice and short consultations
• Cycle to Work Scheme / Car Scheme
• Lunches 
• Parking

 Applications  

Candidates should apply by completing the application form and a letter of application. A CV is not required. Applications should be addressed to: 

The Headmaster, The King’s School, Pitt Street, Gloucester, GL1 2BG.  

 Closing date is Monday 28th November at 12 noon, with interviews taking place on Thursday 8th December

For further information please contact Mrs Jones-Wilson on 01452 337337 or via Email: recruitment@thekingsschool.co.uk  Website: www.thekingsschool.co.uk 

The King’s School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK immigration regulations). Interviews will be conducted in person, and they will explore candidates’ suitability to work with children. In line with Keeping Children Safe in Education an online search will be carried out for short listed candidates only – this will consist of a Google and social media search. The search is looking for anything that calls into question the candidate’s suitability to work with children, or could cause harm to the reputation of The King’s School. Any information discovered will be shared with members of the interviewing panel prior to interview.