Skip to main content
Tes home
SearchBack to search
HR Officer

HR Officer

Ark Evelyn Grace Academy

Lambeth

  • Quick apply
  • Expired
Salary:
Grade 7 (£23,932-£28,304)
Job type:
Part Time, Permanent
Apply by:
31 January 2023

Job overview

Reports to: Vice Principal - Business and Community and HR Manager

Start date: ASAP

Contract: Permanent, part-time (4 days a week, days can be agreed with the candidate)

Working hours: 08:00am to 17:00pm

Salary: Grade 7 (£23,932-£28,304)

Closing date: Please note we will be reviewing applications on a rolling basis and this advert may close earlier depending on the level of response. 

As an integral member of the Operations team, the post holder will take responsibility for providing day to day confidential and professional HR Administration service within the academy, undertaking duties across a range of HR activities including recruitment and selection, data management, processing pension and payroll, processing DBS checks, reporting, compliance and general HR administration.

 With excellent written and verbal communication skills, our ideal candidate will be comfortable working with colleagues and partners at all levels, exercising tact, diplomacy and confidentiality where appropriate.

To fulfil the requirements of the Academy, students, and the wider community, suitable applicants must be flexible, adaptable, can and does work with a ‘can-do’ attitude, and solution focused.

As part of the wider contribution to the Ark network, the successful candidate may be expected to assist other Ark schools in sharing best practises and collaborating with other HR professionals.

Key Responsibilities                      

Recruitment and Selection

  • Ensure that all staffing and recruitment appointments have been confirmed and signed off by the Principal in accordance with the staffing budget
  • Co-ordinate the recruitment processes across the academy, including writing and posting ads, scheduling, and booking interviews, liaising with candidates and producing recruitment panel packs

·       Attend interviews as required and to provide feedback to all candidates after interview, whether successful or not

·       Process staff appointment documentation for successful candidates, including offer letters, contracts of employment and all pre-employment checks, including DBS and reference checks in accordance with safer recruitment procedures

·       Liaise with agencies and book staff as needed once confirmed with the Principal

·       Provide HR reports to the Principal on new starters and leavers and ensure that salary statements are sent to all employees

  • Coordinate and oversee the staff induction process and ensure that it is effectively managed and to provide a HR induction

Employee Relations, Policies and Procedures

·       Provide generalist first line HR advice to line managers to ensure compliance with employment legislation as well as a positive employee relations climate, referring to Ark HR as necessary

·       Provide day-to-day support and advice to employees in all HR matters referring to Ark HR as necessary

·       Support with the coordination of employee relations casework in conjunction with Ark HR colleagues e.g. note taking at grievance and disciplinary meetings, arranging absence and capability meetings etc.

·       Assist in the review and development of local HR procedures in line with Ark central HR policies

·       Assist senior management with employee welfare initiatives

 ·       Maintain an accurate and up-to-date Single Central Register (SCR) (this is a requirement of Ofsted)

·       Co-ordinate the academy’s School Workforce Census annual return

·       Keep and maintain all academy and Central HR policies, both electronic and printed, ensuring that all current HR related policies and procedures are available

·       Monitor and manage sickness absence and keep accurate records and documentation

 Performance Management, Appraisal and Staff Training

·       Support line managers through the performance management process as required

·       Provide advice on training and development and arrange relevant training

·       Deliver training to managers and new starters when required

·       Ensure that training needs identified in the appraisal process are carried out and recorded

·       Develop and maintain a staff training record of statutory training, e.g., fire safety, first aid etc.

 Compliance

·       Administer absence reporting and recording processes, ensuring that all absence is reported, recorded and followed up on with the relevant line manager in accordance with the appropriate policies and procedures

·       Co-ordinate the performance management process, ensuring that line managers complete performance management meetings and paperwork on time

·       Take responsibility for ensuring that the probation process is managed effectively

·       Ensure that all customers who use the building outside of Academy hours are compliant with DBS procedures and health and safety

  • Be the Data Protection Lead to ensure compliance with GDPR and Data Protection

General HR Administration

·       Maintain an accurate and up-to-date paper and electronic filing system for personnel records

·       Complete a wide range of HR related paperwork

·       Process staff changes and staff leaving documentation and arrange exit interviews

·       Produce a range of HR letters and correspondence (e.g. variation to contract letters, maternity and holiday entitlement)

·       Take accurate minutes at formal meetings (e.g. discipline, grievance, capability)

·       Monitor the use of fixed term contracts and ensure that issues are followed up appropriately

·       Ensure Inventory system is up to date with staff details and working patterns and relevant reports generated in order to monitor staff punctuality and attendance

Pension and Payroll

·       Process monthly payroll

·       Prepare monthly spreadsheets with any changes to pay, inform of new starters and leavers to submit to the external payroll provider

·       Process Teacher’s Pensions and keep accurate records

 Data Management and Reporting

·       Manage the HR Information System to ensure that electronic employee records are accurate and up to date.  

Attached documents

About Ark Evelyn Grace Academy

School image 1
School image 2
School image 3
School image 4
School image 5
School image 6
School image 7
+44 20 7737 9520

View on Google Maps

Visit employer website

Ark Evelyn Grace Academy is an 11-16 mixed secondary school, located at the heart of the London Borough of Lambeth. We are a community school and part of the Ark Network.  Our mission statement is to empower our students to be the voice of their future.  This is based on the belief that each young person is different, difference should be embraced, and each young person has a unique contribution to make and should be given a voice. Through finding their voice, young people can lead empowered lives where they have choice, agency and influence. We are focused on the future as we want our young people to be the face of it.

Supporting our mission is our Culture Compass which sets out the values that drive the work that we do creating a shared sense of purpose.

Through providing a nurturing environment, a high-quality education and a wide range of experiences and opportunities, we enable all our young people to have choices over the direction of their lives. We want our young people to be heard, be seen and be their best, making significant progress in school and securing high quality destinations so that they reach their full potential.

School Structure

The school has a small leadership team that comprises of the Principal, two Vice Principals and two Assistant Principals. Each subject area is lead by a Head of Department and year groups are led by a Director of Learning (Head of Year).

Aims, Vision and Values

Our Culture Compass sets out the values that drive what we do and who we are. Community sits at the centre as the work we do is with and for our students, our families, and our wider community.

Community: We are stronger together. We value each other, celebrate what we have in common and our differences. We make sure everyone is included.

Ambition: We believe in setting goals for ourselves and working hard to achieve them. We aim to be and do our very best, in all environments.

Integrity: We do the right thing and are honest about our words and actions.

Professionalism: We have high standards of ourselves and are consistent in our approach to them.

Perseverance: We know that success comes from hard work. We believe in working through difficulties and see challenge as an opportunity to grow and learn.

Read more about our vision here.

Twitter: @ARKEvelynGrace

Our website: https://evelyngraceacademy.org/

Una Sookun

Principal

Ark Evelyn Grace Academy | 255 Shakespeare Road, London, SE24 0QN

Please note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply. Tes is not responsible for the content of advertisements or the policies adopted by advertising schools. Tes asks that all schools follow Tes' Fair Recruitment Policy.

Applications closed