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Hub HR Assistant

The White Horse FederationSwindon

Please Note: Candidates will be considered as received. Should a suitable candidate be identified during the vacancy live time, we may close the vacancy early.

About the Opportunity

If you are looking for a great opportunity to use your exceptional administrative skills and to join a fantastic HR team in a fast-paced, dynamic organisation – this is the role for you!

The White Horse Federation is a Multi-Academy Trust and we are a great HR department providing excellent customer service to our 32 schools across the South West. We are looking for an enthusiastic and highly motivated HR Assistant with excellent organisational and communication skills to join our team and support our schools within the Swindon hub.

This exciting opportunity will provide you with the exposure to gain a great basic understanding of various aspects within HR including recruitment, monitoring absence and payroll administration. You will therefore have good problem solving skills, be able to multi-task and prioritise effectively and be an excellent communicator who is comfortable working in a busy and demanding environment using your own initiative as well as working as part of a small regional team and wider Central HR function.

Experience of working in a HR function would be beneficial however, having a keen interest in working within HR is essential. There are also endless opportunities to develop within the Federation so if you are looking to work for a progressive organisation and in a small and friendly team, please do apply!  

Key responsibilities include

  • Working in collaboration with local HR contacts including the HR Business Partner for the hub to provide a comprehensive and professional HR service to our Swindon based schools  
  • Liaising with the wider HR team to ensure compliance with regards to HR policies, procedures and safeguarding guidance 
  • Supporting and coordinating recruitment for our Swindon based schools 
  • Assisting in processing payroll and resolving pay queries  
  • Maintaining and updating trackers, working with school contacts to ensure data is correctly reflected

Our ideal candidate will have


  • NVQ 2 or equivalent qualification or experience in relevant discipline 
  • Full working knowledge of Microsoft Office and Microsoft Outlook 
  • Demonstrable experience of working in a customer service environment 
  • Practical knowledge of payroll processes 
  • A calm approach and ability to be conscious of sensitive information.

For full details on this varied and exciting opportunity, please see the attached job description.

We can offer you

  • An attractive working environment with excellent facilities; 
  • A committed, hardworking and supportive team; 
  • 100% focus on improving outcomes for the children in our schools;

Don’t forget to visit to read all about the visions and values of The White Horse Federation by downloading our Little Green Book! We look forward to receiving your application.

If you have any questions, please feel free to to write to

The start date will be ASAP! The salary for this opportunity is £20,444 - £23,953 per annum. Regular travel to other school sites means having access to your own vehicle is required, but we do offer some expense cover.

Why Work With Us

The White Horse Federation (TWHF) is a not-for-profit multi-academy trust that supports and sponsors many primary, secondary and special schools across Wiltshire, Gloucestershire, Swindon, Oxfordshire, and Berkshire.

Its shared vision for excellence through partnership means it is also committed to keeping the best of what makes a local school great – in other words, the type of schools where TWHF colleagues would be proud to send their own children.

TWHF combines a relentless drive for academic excellence with a shared moral purpose and shared values while ensuring that fun and happiness are key attributes of each of its schools. TWHF believes that partnership-working with its schools, pupils, and their parents, as well as the wider community, helps creates the best possible outcomes for all children.

TWHF empowers its colleagues through support, training, and career opportunities to recruit and retain outstanding staff who are leaders in their field. That way TWHF can ensure that every student achieves their full potential, regardless of background, culture, heritage, or ability.

TWHF recognises the benefit of having a diverse workforce and is committed to building a team that reflects diversity from the communities it serves. TWHF values the contributions of all staff from a wide range of different backgrounds and actively seeks to promote an environment that is free from discrimination and harassment; which at the same time supports fair promotion and cultural acceptance. Under the provision of the Equality Act 2010, TWHF welcomes applications from everyone and operates a recruitment process that is fair and does not discriminate against or disadvantage anyone because of their age, disability, gender reassignment status, marriage or civil partnership status, pregnancy or maternity, race or nationality, religion or belief, sex or sexual orientation.

The White Horse Federation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. If successful for this position you will be expected to apply for a disclosure from the Disclosure and Barring Service before an appointment is confirmed. References will be sought on shortlisted candidates before the interview.

Supporting documents

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