Junior Facilities Assistant

 Purpose of the Job: 

To follow the instructions of the Facilities Manager to maintain a safe and suitable working environment for staff and students. The holder of this post will respond to the priorities given by the Facilities Manager and must be committed to completing tasks using their own initiative and must be able to manage their own time effectively. Good attendance and punctuality are key requirements of the role. This role is a great opportunity for a proactive person to assist with the provision of onsite security, maintenance and cleanliness.

The Facilities Supervisor (at the request of the Facilities Manager) will have responsibility for the daily supervision of the Junior Facilities Assistant where applicable.

Shift Patterns;

AM Shift

Monday- Thursday 07:30-16:00

Friday 07:30-15:30

PM Shift

Monday-Thursday 13:30-22:00

Friday 10:00-18:00

Duties and responsibilities:

General

• Assist with the      set up and down of meeting and classrooms including the lecture theatre.
• Move items to and      from storage as requested by the academic staff.
• Arrange and carry      out movement of furniture and other equipment.
• Respond to      requests from the Facilities Manager to carry out minor maintenance jobs      e.g. changing light bulbs, hanging frames and painting etc. 
• Complete purchase      order requisition forms upon the request of the Facilities Manager
• Provide stocks of      beverages for the 5th floor kitchen (coffee, tea, milk etc.).
• Assist with the      setting up and clearing down for large onsite functions and events. The jobholder      may be required to work outside the usual working week during events and      occasionally may be required to work at weekends.
• Be responsive to      requests from Academy staff and especially at short notice.
• Be prepared to      work a split shift on a fortnightly basis.
• Report to the      Facilities Supervisor and or Facilities Manager any shortfalls in service      from the Academy’s contractors.

Security, Safety & Hygiene

• Assist with the      access control system and production of staff and student identification badges.
• The Junior Facilities      Assistant must be constantly vigilant to the conditions and flow of personnel      into and out of the building demonstrating an ability to communicate      effectively to staff, students and visitors should an issue arise.
• Carry out weekly,      monthly safety maintenance checks identifying potential hazards, taking      immediate action where necessary. 

• Working with the contracted      day cleaner, monitor and check on a daily basis the cleanliness of      toilets, common and external areas. 
• Cover for the contracted      day cleaner in his absence.

• Act as an Academy fire      warden.
• Provide effective      support as directed to the Fashion Retail Academy staff on an ad hoc basis.
• Carry out all      duties as requested by the Facilities Manager with regards to health and      safety requirements and legislation.

Carry out all other duties as reasonably requested by the Facilities Manager in keeping with the spirit of the role