Nursery Office Manager - Maternity Cover

The Nursery Office Manager is expected to take a keen interest in Nursery life and to support the Head of Nursery and staff team to ensure the smooth running of the offices and nursery. They are the key point of contact for the Nursery and are required to foster good relationships, both internally and externally.

DUTIES AND RESPONSIBILITIES

• Responsible driving exceptional customer service 

• Coordinate and overseeing all aspects of the day to day running of the nursery offices

• Work in partnership with senior management, note taking and liaising with contractors

• Diary management, arrange SEN appointments, progress checks and teacher meetings 

• Managing daily staffing, organise weekly rotas and arranging agency cover when required

• Authorising holidays, managing accrued hours and updating records accordingly

• Managing the info inbox, replying to all parent and external enquiries in a timely manner 

• Drafting the nursery newsletter, Forest School session scheduling and compiling accurate termly learning albums using the online tool My Montessori Child

• Recording on-site accidents and illnesses and communicating this information to parents

• Arranging annual events such as photo day, sports day, and any extracurricular activities

• Setting up Open Mornings for prospective parents, welcoming them to the nursery,

organising refreshments, ensure IT required for the welcome meeting is in place.

• Reviewing current office systems and identifying improvements to achieve best practice

• Ensuring full compliance with Nursery policies and procedures and ISI regulations

Additional duties include:

Assisting the Principal or senior leaders with tasks whenever requested.

Working hours:

Monday to Friday, 40 hours a week – the school is open from 8am to 6pm, 48 weeks of the year and staff work within a shift system. This is a Maternity Cover position.

Start: ASAP

Person specification:

• An experienced Office Manager with a minimum of three years’ experience.

• Proven organisational skills with an eye for detail.

• Excellent communication and interpersonal skills.

• Ability to delegate and monitor effectively.

• Ability to prioritise, work methodically and remain calm under pressure.

• Think creatively and imaginatively to solve problems and identify opportunities.

• Flexible, adaptable and open to new ideas.

• Approachable and sensitive, adapt easily to a diverse and changing environment.

• Self-sufficient and comfortable working alone/unsupervised. Work under their own initiative.

• Strong IT skills using Microsoft Office package.

• Willing to consult and seek advice when appropriate and learn from experience.

• Excellent and professional personal presentation.

• A good sense of humour. 

You will be educated to A-Level, with GCSE passes in English and Maths (essential) or hold a degree (highly desirable).

Employee benefits are a part of our reward strategy, therefore our staff members enjoy a range of perks such as:

· Competitive salaries

· Generous holiday allowance

· 1 additional day of annual leave after each full year of employment

· Annual salary reviews

· In house training and external training as part of career development

· Career progression opportunity

· Pension Scheme

· Free hot lunch prepared by our cook on the premises every day

· Season ticket travel loans

· Cycle to Work and Tech Schemes

· Social Events

Employee Assistance Programme

We value our employees, and now more than ever, we are committed to supporting their wellbeing. That’s why we have teamed up with Health Assured to offer an Employee Assistance Programme (EAP) to our entire staff.

This is a confidential service to help our employees manage personal and professional challenges, and get access to expert advice and compassionate guidance 24/7 – including counselling for emotional problems, legal information, bereavement support, medical information and online self-help tools. The service is supported by exclusive resources, such as a virtual library of wellbeing information, plus a members-only app designed to improve mental and physical health.

In these uncertain times, The Gower School is proud to offer EAP to our entire team, alongside a thriving workplace culture that encourages everyone to deliver their best work.

To learn more about us and what we do at The Gower School, feel free to visit our website https://www.thegowerschool.co.uk/careers or take a look at our Facebook page: http://bit.ly/TheGowerSchoolFB

If you have any questions, feel free to get in touch with us. We are happy to answer them!

We are committed to safeguarding and promoting the welfare of children. The successful candidate will be required to have a clear DBS check. External candidates will need to provide two references from previous employers.

Salary is competitive and dependent on experience and qualifications and will be discussed at the interview stage. A warm welcome and a cup of coffee is guaranteed!

Would you like to be a part of a friendly team? Apply Now!

Please send your CV and cover letter to jobs@thegowerschool.co.uk

We look forward to receiving your application!