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PA to the Head of the Prep School

PA to the Head of the Prep School

Framlingham College

Woodbridge

  • £24,005 per year
  • Quick apply
  • Expired
Salary:
FTE
Job type:
Part Time, Permanent
Apply by:
27 January 2022

Job overview

Framlingham College is a co-educational day and boarding school comprising of the Prep School in the beautiful surroundings of Brandeston Hall, and the Senior School which is set in the stunning surroundings in the market town of Framlingham.

We require a talented Personal Assistant to fully support the Head in all areas of school life, acting as first point of contact and managing calls and visits with consummate authority, diplomacy, and warmth. The successful applicant must be prepared to work under pressure to maintain an atmosphere of friendly, courteous, and good-humoured efficiency. The Head has an extremely full programme of work and requires a certain amount of judicious ‘protection’.

The post entails high levels of confidentiality and public relations skills. You will have the ability to forge strong relationships at all levels as you will be required to work closely with Admissions, Marketing and HR as well as regular liaising with the Principal’s PA and the Senior Leadership Teams across both schools.

Job Purpose:

This is the senior administrative position in the Prep School. It requires the post holder to be both the ‘gateway’ and the ‘gatekeeper’ to the Head ensuring discretion and support to the Head in carrying out his role. The post holder should work in a positive and pro-active way demonstrating a high level of initiative and competence across a broad range of office management activities. Essential to the post is the ability to manage and organise work of a confidential and complex nature with considerable tact and diplomacy and with a high level of commitment, customer care and flexibility.

Key Responsibilities:

This is not an exhaustive list and the post holder will be expected to show flexibility and assist with other tasks of a similar nature. The post holder will be expected to work at Framlingham Prep as well as the Senior School as necessary.

  • Calendar management

Management of the Head’s diary: ability to short and long-term plan to ensure that he is prepared for the right meetings at the right time. This includes ensuring strategic planning time is scheduled as well as the necessary meetings etc. Where appropriate, arrange travel and accommodation for conferences.

  • Correspondence

Assist the Head in managing correspondence: the prompt and discreet management of the Head’s email account. Deal with critical items or forward as appropriate; non-critical items to be managed promptly and tactfully; drafting of letters; preparing references for current and former pupils and staff; completion of the annual ISC and DfE School Census; generate academic employment appointment letters in conjunction with the Director of People.

  • Telephone calls

Deal with all calls in a professional manner. This will include dealing with complaints, parental or public and assisting colleagues. All calls, no matter how difficult, are managed with consummate authority, diplomacy and warmth. Difficult situations that might be encountered by the Head, whether from internal or external parties, should be diffused calmly. Escalating necessary problems and complaints to the PA to the Principal, for review by the Principal.

For the full job description, please download the recruitment pack.

The post attracts a FTE salary of £24,005 per annum and is offered on a term time only basis (30 hours per week for 33 weeks of the year - £13,067). We are open to alternative flexible working arrangements, and this can be discussed at interview. Due to the nature of this role, however there will be need for some flexibility.

We offer a supportive working environment as well as free lunch each day the kitchen is operational. We also offer a number of other benefits including contributory pension scheme and complimentary gym membership.

Click 'Quick Apply' and once fully completed please submit your application, ensuring a covering letter is included the Supporting Statement section.

Closing date: Midday Thursday 27 January

Interviews: Wednesday 2 February

Framlingham College is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure & Barring Service.

Attached documents

About Framlingham College

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+44 1728 723789

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'Where every pupil creates their own story' - Rated 'Excellent' (ISI Inspection 2022)

Framlingham College is a boarding and day school for boys and girls aged 3-18 which offers flexible and full boarding options.

This is a school that is interested in the development of the whole person as well as the examination candidate, and we encourage our pupils to open their minds, to aim high in all they do, and to make the most of the opportunities available to them. The College has a fine record in stretching the most able pupils, and we know that the bright child will do as well here as they will anywhere else, while our ‘value-added’ rating for those pupils who are not automatically destined to achieve A grades at GCSE and A Level stands alongside the very best in the country. Individual programmes of study provide each pupil with the knowledge and expertise to realise their full academic and personal potential, and the majority of our leavers go on to top British universities, including Oxford and Cambridge. What is certain is that all pupils can be assured of the highest professional quality of provision and individual care in all areas of school life, whatever their strengths or interests.

Framlinghamians leave here with a strong sense of self and a keen awareness of - and sensitivity to - the world around them. The adult world that they will be entering will be a very different one from a generation ago, and we want our pupils to leave here excited – rather than daunted – by the challenges that it will hold.

The College (both Senior and Prep Schools) was rated 'Excellent' by the Independent Schools Inspectorate (ISI) in 2022. To view the Inspection Reports in full as well as an Executive Summary of feedback, visit: https://www.framlinghamcollege.co.uk/inspection.

To view our Digital Tour visit: https://www.framlinghamcollege.co.uk/tour

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Applications closed