Part Time Administrator, ACE Schools St Austell

Job Purpose

Working as part of the busy St Austell provision of ACE Schools, the Administrator will be responsible for undertaking a range of duties.

General Duties

School Administration – Supporting the efficient running of the school base by providing administrative support for the Teacher in Charge including, review day letters, filing, shredding and data entry, petty cash administration, collecting student uniform monies, answering routine telephone calls and face to face enquiries, being the first point of contact for visitors and deliveries, helping the base staff with general HR queries.

Estates Compliance Support– managing the administration of health and safety and building matters to include reporting repairs, arranging for routine compliance checks to be completed, programming new ID cards, point of contact for caretaker and contractors, management of online compliance logs, first aid stock, Compliance posters on site

Desired Skills

The ideal candidate will be an experienced administrator who wants to undertake a key role within a fast-moving environment and who understands the complex needs of our pupils. We are looking for an ambitious and motivated person who will join our team and make the role their own and have a positive impact on the administration of schools in the Trust.

Candidates should have experience of working within a busy school environment and the skills, knowledge and experience of dealing with a range of challenges relating to administration, estates, health and safety and compliance. The individual should be confident in working on their own initiative, setting priorities and managing a complex, diverse and busy workload.

The person should have excellent customer service skills and attention to detail as the administrator will be the main contact point between the bases and others. They will need to be able to manage their time effectively and manage staff, contractors and issues remotely at times.

Skills & Attributes

Essential

• Own vehicle and clean driving licence 
• Well organised, has ability to manage, multi-task and prioritise a changing and demanding workload.
• Ability to follow process and procedures.
• Accuracy and attention to detail.
• Strong communication and interpersonal skills with staff at all levels across the organisation and the ability to influence colleagues.
• Ability to work under own initiative but to also be able to work as part of a committed and hardworking team.
• Excellent customer service skills and solution focused approach to work.
• Enthusiastic, positive attitude with a willingness to learn and develop.
• Be ambitious and motivated to work in a growing MAT and fast changing environment

Qualifications

Essential

Minimum of 5 GCSEs Grade A* - C or equivalent including English and Maths.                                  

Physical Requirements

Essential

• Full driving licence and business insurance

Desirable

• Mini-bus driving certificate
• Ability to visit and provide support at other ACE sites in Devon when required.

Personal Qualities and Attributes

• Excellent customer service skills
• Good attention to detail and accuracy
• Well organised, with ability to work to deadlines
• Ability to work well in a team and to work on own initiative
• Cooperative and willing to assist others.
• Strong understanding and respect for confidentiality
• Ability to use computer applications, e-mail, and telephone