Pastoral Administrator

Start Date: ASAP

Term Time Only

Salary: Grade 3A-3E £18,934 FTE. Actual Salary £16,385.19

Attendance

• Run attendance reports weekly and send to EWO. Provide information to EWO as requested on students. Maintain relationship with EWO

• Half termly attendance reviews with EWO

• Liaise with EWS regarding referrals, ongoing cases, queries, reviews etc

• Establish students of concern regarding attendance and discuss with attendance lead

• Establish which students require letters, update spreadsheet, update unauthorised list, print letters

• Issue fines

• Hold attendance panel reviews with parents

• Attend EWS Surgery (weekly)

• Report CME & School Leavers

• Monitor and update chronologies and ensure EWO paperwork is up to date

• Updating late students, monitoring repeat students, issuing detentions, updating classcharts, liaising with AC’s, advising parents

Admissions

• Process all in year applications, to include placement on waiting list, liaison with parents, sending letters, offering places, arranging start dates, interviews with BGR, liaise with WBC about in year transfers, manage waiting list for all year groups and take ownership of the Year 7 waiting list when received from WBC. Establish contact with parents and process for contacting them

• Main point of contact for Year 6/7 transition for WBC. Collate all applications and complete checking once the list has been received. Deal with all exceptional applications, medical and social, LAC, late applications and changes to applications. Identify policy amendments or anomalies

• Support the reception team on national offer day

• Collate transition data from primary schools and assist with assignment of tutor groups

• Identify any children that are due to start on 1st day that do not and liaise with parents and WBC accordingly to establish the situation. Support the reception team throughout the day and work with the data administrator to ensure SIMS is correct

Appeals

• Respond to appeals (currently in writing) and present the school’s case with regard to these. Liaise with BGR on appropriate statement response

Isolation

• Assist those students where required with their work and ensure they are following the behaviour expectations

• Arrange and collate work for all students being placed in isolation

• Notify Leadership Team of isolations daily via the Pastoral log

• Confirm with reception which students are in isolation for the day and ensure registers are up to date with this information

Pastoral

• Offer pastoral support where appropriate

• Answer phones and be a point of contact for students and staff within the pastoral office

• Support staff when they require information regarding students. Update classcharts when required

• Collate regarding students for passing to the Leadership Team with regard to incidents and provisions

• Support AC’s where required with various information and data on students as requested

Exclusions

• Compile work required for fixed term exclusions and communicate with teachers and students

SEND

• Support annual review process

Other

• Supporting the school duty system at break and lunch times to ensure student safety 

• Be an active participant in school community house activities  

• Support any additional requests made by the Headteacher

For further details regarding the role or if you would like to arrange a tour of the school please contact Mr Matthew Hulland (Assistant Head) via mhulland@bohuntwokingham.com. Applications will be reviewed when received.

Bohunt Education Trust is committed to safeguarding and promoting the welfare of children and young people and requires all staff and volunteers to share and demonstrate this commitment.

CLOSING DATE: 21st October 2021 at Midday