Payroll & Finance Administrator

To support the work of the Head of Payroll & Finance including the management of employee data, ensuring the accuracy of timesheets, computing wages, and ensuring employees are paid correctly and on time.

Job Description:

Payroll Administrator Responsibilities:

• Providing information and answering employee questions about payroll related matters.

• Managing electronic timekeeping systems or manually collecting and reviewing timesheets.

• Calculating payable hours, holiday pay and checking deductions.

• Maintaining employee records.

• Coordinating with the HR department to ensure correct employee data.

• Providing administrative assistance to the accounting department.

• To follow and help develop processes for the delivery of payroll work.

• Providing information to Teachers Pensions and Local Government Pension scheme.

• Collating payroll information for the Trusts annual audit and Teachers Pension Audit.

Finance Responsibilities

• To provide financial services and support to the MAT within different locations as part of a centralised financial function.

• To support the IET Head Of Finance & Rayroll as directed

• To complete and process orders and requisitions, assisting staff with queries about suppliers and prices, as and when required

• To ensure best value is achieved for every purchase made, procuring deals for the MAT where appropriate

To receive, review and collate all invoices along with delivery notes, relevant purchase order ready for entry, ensuring prior authorisation of budget holder has been obtained from each location.

• To enter invoices and expenditure onto the MAT finance system (currently PSF) for each school within the MAT ensuring accurate data entry to correct school.

• Ensure timely payment of invoices is made within the terms of the invoice.

• Ensure timely banking is taking place within the academies where appropriate, communicating regularly with each location and entering income on to the finance system.

• To assist with the annual external audit and internal audit and answer any queries the auditors may have.

• To support academy staff with finance system enquires and provide training where required and maintain regular and supportive communication regarding financial matters.

• To abide by the Academy Financial Regulations and Academy Trust Handbook

• To be responsible for safeguarding and promoting the welfare of children and young people for whom the post holder is responsible, or comes into contact with

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• To assist staff with their enquiries and deal with routine correspondence as required

• To deal with all finance related correspondence promptly as required