Personal Assistant to the Director of Safeguarding

Role Introduction

The PA to the Director of Safeguarding undertakes general PA duties and provides administrative support to the Director of Safeguarding, undertaking a variety of tasks including the administration of safeguarding training, taking minutes, proofreading documents and creating presentations, in addition to diary management.

**Due to the ongoing COVID-19 situation, the recruitment process for these roles may take longer than usual. We appreciate your patience and understanding during this time.**

Main Duties

Safeguarding Training

• Keeping an accurate record of safeguarding training and all other relevant CPD training (such as DSL training), working closely with the HR team and Head of Compliance to ensure that everyone undertakes the required training at the appropriate time;
• Organising regular safeguarding training events, inviting delegates and keeping track of attendees;
• Keeping a record of all evidence of training (e.g. certificates) in a filing system that allows them to be easily accessed ready for inspection;

Safeguarding Administration

• Producing management information regarding all aspects of safeguarding;
• Assisting with the preparation of regular safeguarding reports for the Head Master and Fellows, and the preparation of the annual Safeguarding Report to the Provost and Fellows;
• Supporting the Director of Safeguarding to prepare copy for, and publish, a regular Safeguarding Bulletin;
• Monitoring and maintaining a spreadsheet of Eton College internet use in relation to safeguarding;
• Assisting the Director of Welfare to arrange training and refreshers in e-safety, mental health issues, eating disorders, self-harm, etc.

Personal Assistant Duties

• Proactively managing incoming communications into the Director of Safeguarding’s Office, drawing attention to urgent or time-bound issues, drafting responses and responding directly where appropriate;
• Managing the Director of Safeguarding’s diary, ensuring they are aware of their commitments and are well prepared – e.g. they have all necessary documents needed for meetings;
• Preparing meeting agendas, taking accurate minutes of meetings, and supporting the Director of Safeguarding to follow up on action points;
• Providing general administrative support, such as drafting letters, typing reports, amending documents and policies, creating presentations, proofreading paperwork etc.;
• Processing expenses;
• Maintaining relevant office systems, ensuring the office facilities are in order to enable the efficient functioning of the office. This includes ordering and maintaining stationery, toner and office equipment;
• Meeting and greeting all visitors at various levels of seniority, providing refreshments where necessary; 

The Ideal Candidate

• Demonstrable prior experience as a Personal Assistant;
• Proven organisational and project management skills;
• Excellent verbal and written communication;
• The ability to work confidently with a wide range of internal and external stakeholders;
• Excellent proofreading skills combined with a keen attention to detail;
• Very strong IT and MS Office skills, including the demonstrable ability to create engaging PowerPoint presentations;
• The ability to produce accurate documentation, including letters, emails, College literature and management information;
• The ability to multitask and deal effectively with competing priorities;
• High levels of confidentiality and discretion;
• A proactive and positive approach to work.

Benefits

Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, free eyecare vouchers, a cycle to work scheme, subsidised lunches during term time, free access to the College’s sport and leisure facilities and discounts at local retailers and businesses.

About the College

Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and an Enhanced Disclosure from the Disclosure and Barring Service.

We are committed to creating and sustaining an environment that values and celebrates the diversity of both staff and pupils. We believe in equal opportunity for everyone, irrespective of age, disability, gender, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sexual orientation or socio-economic background.