Post-16 Admin Assistant, Brent

Closing date:Expiring today

Michaela Community SchoolBrent

Date posted:
Start date: Immediate
Contract type: Full Time
Salary: Up to 26000
Contract term: Permanent

Reporting to: Office Manager and Head of Sixth Form

Hours of Work: Mon-Thurs 7:45am-4:30pm, Fri 7:45am-3:30pm. 

Holidays: All school holidays off (14 weeks)

Salary: Up to 26k, depending on experience

Pension: Local Government Pension Scheme ("LGPS"), London Borough of Brent

Michaela Community School is an exciting and successful free school that opened in September 2014 and is rated Outstanding by Ofsted. The ambition of our vibrant and energetic team is to transform the lives of all children, including those from disadvantaged backgrounds.

We have 700 pupils from years 7 to 12. We are a high- functioning, fast-paced school office. We are looking for someone who is bright, highly organised, has attention to detail and deals well under pressure. You will be personable and proactive. You will be responsible for organising and supporting the transition to post-16 education.

Oversight of next steps for GCSE<6 cohort

o Keeping track of applications and open evening attendance

o Liaison with form tutors regarding necessary messages and reminders

o Assist with creating of a bank of resources about post-16 options

o Managing the reference process for Y11, including timely liaison with form tutors


Further Education (FE) 1-2-1s

o Meeting with Y11s to discuss applications

o Researching local FE providers and giving relevant advice

o Encouraging applications and providing ad hoc support for pupils

o Building an awareness of local FE provision

o Assist with creation of calendar of local FE open events

o Researching vocational training and apprenticeships


Calendar management

o Developing and overseeing the calendar of events and deadlines related to post-16 transition (including applications, reference requests, events, deadlines)

Event Logistics and Management

o Taking ownership of internal events related to Sixth Form recruitment alongside Head of Sixth Form

Admin support for Head of Year 11 and Head of Sixth Form

o Continuing to support with home phone calls regarding academic performance

o Letter production for Y11 and Sixth Form purposes

o Oversight of print jobs for e.g. Sixth Form open evening, Sixth form taster sessions, GCSE and A-level masterclasses

o Research into additional academic opportunities as directed by Head of Sixth Form

o Management of Sixth Form application process from September 2019

Management of Michaela6th Inbox

o Replying to Eventbrite registrations with “spreading the word” emails

o Flagging emails that require a response from Head of Sixth Form

Management of Michaela6th Facebook page

o Checking notifications daily

o Responding to any comments left

o Deleting negative comments

o Flagging issues that require a response from Head of Sixth Form

Management (alongside Ho6th) of UCAS application process


Person Specification

Experience

o Experience of working on own initiative (Essential)

o Experience of the use of a wide range of computer software (e.g. word processing, spreadsheets, databases) (Essential)

o Knowledge/experience of Education sector and/or schools (Desirable)

Special abilities / aptitudes

o Flexibility and ability to work as part of and to contribute to the school administrative team (Essential)

o Interpersonal skills - dealing with parents, students, colleagues and outside agencies (Essential)

o Ability to deal sensitively and in confidence with a wide range of issues relating to working practices (Essential)

o Ability to communicate effectively at all levels both verbally and in writing (Essential)

o Ability to multi-task (Essential)

o Ability to type quickly and accurately (Essential)

o Ability to work methodically, ensuring attention to detail (Essential)

o Ability to work effectively under pressure and to manage own workload, with strong time management skills (Essential)

Other job specific requirements

o Commitment to the Authority's Equal Opportunities Policy and acceptance of their responsibility for its practical application (Essential)

Education and Training

o Educated to degree level or similar (Desirable)

Michaela Community School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Successful candidates will need to undertake an Enhanced Disclosure via the DBS and/or provide police checks from other countries, where appropriate. Michaela Community School is an equal opportunities employer.





More about Michaela Community School
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Type: Mainstream School
Phase: Secondary with sixth form
Funding status: State - Free School
Gender: Mixed
Age Range: 11 - 19 years
Address: Arena House, North End Road, Wembley Park, Wembley, Middlesex, HA9 0UU, United Kingdom. View in Google Maps
Telephone: +44 20 8795 3183
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Michaela Community School is an exciting and successful free school that opened in September 2014 and is rated Outstanding by Ofsted. The ambition of our vibrant and energetic team is to transform the lives of all children, including those from disad...