Pupil Achievement Administrator, Westminster

Closing date:

The St Marylebone C.E SchoolWestminster

Date posted:
Contract type: Full Time
Salary: NJC points 19 - 21 (£22,219 - £23,610) depending on experience. This equates to £18,697 - £19,868 for working term-time only.
Contract term: Permanent

The School is seeking to appoint an enthusiastic and proactive Pupil Achievement Administrator to provide administrative support for the Deputy Headteacher i/c Pastoral & Safeguarding and the wider Pupil Achievement team.

This is a key role within the School’s dedicated team of support staff. We are a friendly, welcoming, hard-working and forward thinking team in an exceptional school successively rated ‘outstanding’ by Ofsted. The successful candidate will be responsible for the following areas:

1. Pupil Attendance: 

  • Administrative tasks associated with the recording, management and monitoring of attendance.
  • Running and managing Truancy Call (the School’s pupil absent and late messaging system).
  • Producing daily unauthorised absence registration reports and missing marks reports.
  • Punctuality detention administration.
  • Updating attendance and punctuality trackers and sending related correspondence home.
  • Managing the banned for lunch list.
  • SIMS absence administration (i.e. pre-marking trips/exams/interventions on SIMS).
  • Creating attendance and punctuality certificates.
  • Responding to authorised absence requests.

2. Academic:

  • The organisation of Academic Review Day (twice a year).
  • The organisation and administration of Year 11 Post-16 references and Records of Achievement.
  • Printing and displaying ‘praise and concern’ on relevant boards.
  • Drafting and sending letters / emails on behalf of the Pupil Achievement team.
  • Administration of the House Point System, including accounting for raffle ticket sales.
  • Co-ordinating the production of pupil planners. 
  • Duty Prefect administration.
  • Production and distribution of materials to support departments, such as photocopying, letters to parents etc. 
  • The administration of Parents’ Evenings.

3. Pastoral & Safeguarding:

  • Minuting safeguarding and RAS meetings, updating related records and associated filing.
  • Administrative support for the detention and referral room system.
  • Production of figures and graphs for analysis for the referral room and exclusions.
  • Producing exclusion letters.
  • Printing, sending and logging praise postcards.
  • Printing of resources for HoY offices.
  • The preparation of booklets such as information evening and tutor handbooks.
  • Updating pupil files as required.
  • Co-ordinating the transfer of pupil folders to relevant HoY offices at the end of the academic year.



  • Be methodical with the ability to organise own workload, assess priorities effectively and work to daily deadlines.
  • Be able to maintain accurate, up-to-date records. 
  • Be able to demonstrate strong all-round administrative skills, including the ability to evaluate and contribute to the continual improvement of systems.
  • Strong ICT skills including proficiency in the full suite of Microsoft Office and ability to learn new specialist software as required. 
  • Be able to demonstrate a high degree of initiative, to solve problems and work proactively.
  • Excellent interpersonal skills with the ability to communicate confidently, intelligently and effectively both verbally and in writing at different levels with a range of stakeholders.
  • Enthusiastic, positive attitude. 
  • Ability to work effectively and supportively as a member of the School’s wider administration team, carrying out any other duties that may reasonably be required in the light of the main purpose and focus of the role.
  • Ability to maintain strict confidentiality of information received and processed as part of the role.
  • Genuine and demonstrable interest in working in education; ability to be a role model to young people. 


  • A knowledge of the SIMS database (or similar) is not essential but would be an advantage.
  • Experience of working in a School / education administration. 


  • Founded in 1791, The St Marylebone CE School is an outstanding comprehensive school for girls with a mixed sixth form, serving students of all faiths or no faith. 
  • Successively rated ‘outstanding’ by Ofsted, the School is one of the best performing non-selective state schools nationally. 
  • Prime central London location on Marylebone High Street with excellent transport links. Nearest tube stations: Baker Street, Regents’ Park (both a 2 minute walk away). Nearest train stations: Paddington, Marylebone, Euston.


Application forms are available to download from the School’s website:


Please return your completed application form via e-mail to:


Closing date: by 5pm on Friday 28th July 2017

Start date: 1st September 2017

The School is committed to safeguarding and promoting the welfare of children & vulnerable adults and it is our expectation that all staff and volunteers share this commitment. The successful applicant will be required to apply for an Enhanced Disclosure from the Disclosure and Barring Service (DBS). 

Job location

More about The St Marylebone C.E School
Type: Mainstream School
Phase: Secondary
Funding status: State - Academy
Gender: Girls
Age Range: 11 - 16 years
Denomination: Church of England
Address: Lower School Site (A), 64 Marylebone High Street, Marylebone, London, W1U 5BA, United Kingdom
Telephone: +44 20 7935 4704
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The St Marylebone CE School is an all-girls secondary with co-educational sixth form in Westminster, central London. It is affiliated with the Church of England and designated a National Teaching School. Since 2011, St Marylebone has had academy stat...