Purchase Ledger Assistants

Key Accountabilities and Responsibilities:

  a) Process purchase orders onto the finance system.

 b) Check invoices against purchase orders.

 c) Register all Invoices onto the finance system.

 d) Obtain authorisation of invoices.

 e) Scan all invoices onto the finance system.

 f)   Match goods received to purchase orders. 

g) Match all invoices to goods received and purchase orders on the finance system. 

h) Resolve internal and external enquiries/queries. 

i)   Generate debit notes and process onto the finance system. 

j)    Collect and distribute post on a daily basis.

 k) Assist with the purchase ledger mailbox on a daily basis

 l)    Check and reconcile supplier statements. 

m) File invoices and statements. 

n) To assist with the development and maintenance of the finance system, procedures and identifying quality improvements within the department. 

o) Assist with month end and year end close down procedures for Purchase Ledger.

 p) Assist with processing petty cash transactions. 

 Other Duties and Responsibilities

  a) Comply with internal and external quality standards and contribute to the College’s strategic aims.

  b) Comply with college policies and procedures and health and safety regulations. 

 c) Support the safeguarding and promotion of students’ welfare.  

d) Maintain confidentiality in relation to all College information and to comply with Data Protection Legislation.  

e) Participate in the College’s Appraisal scheme and undertake any training as required.  f) Support and actively participate in the implementation of the College’s Equal Opportunity policies. 

 g) Undertake your duties so as to comply with the requirement of internal and external quality standards. 

 h) Attend meetings at the request of your line manager to ensure efficient communication within the college.

  i) All employees of South and City College Birmingham are required to engage in organisationally required CPD (continuous Professional Development) and to maintain an ISAR (Individual Self Assessment Report) file.

  j) Carry out any reasonable instructions which involve additional duties commensurate with the level and grading of this post

  k) To ensure the College’s Financial Regulations and procedures are adhered to.

  l) Required to work flexibly and to take part in providing cover to the cashier/Credit Control on a rota basis (day/evening cover) and assist with the enrolment process.

  m) Demonstrate commitment to delivering excellent customer service.