Receptionist / Administration (Apprenticeship)

Molehill Primary Academy has a truly exciting opportunity to appoint a Receptionist/Administrator (Apprentice) to join us in September 2021. Applicants should be professional, personable and committed to providing an excellent service on behalf of the academy, and above all else our appointed candidate will have a positive work ethic and can-do attitude. Our successful candidate will be the ‘face’ of Molehill Primary Academy; you’ll be the first point of contact for many members of the school and external stakeholders. Our ideal candidate will have excellent organisational and planning skills, an outstanding attention to detail, the ability to work on own initiative with a high level of commitment and enthusiasm. Strong IT skills and knowledge of Google suite is also desirable.  If you're as excited by this opportunity as we are, we'd love to hear from you!  

The Receptionist/Administrator position is pivotal to the smooth running of our central office and our appointed candidate will embark on an Apprenticeship course, gaining a nationally recognised Level 3 qualification during their time in post. 

Apprenticeship Summary

Annual wage:  Apprenticeship salary

Working week:  Monday - Friday, 8.30am - 4.30pm during Term Time plus one extra week of inset

Total hours per week: 37 (including the 20% training element of the Apprenticeship)

Apprenticeship duration: Approx 12 months

Anticipated start date: September 2021 

Apprenticeship level:  Advanced Level Apprenticeship (Level 3)

Apprenticeship standard:  Business & Administration

Positions: 1 available

Essential entry qualifications: 5 GCSEs A* - C, including Maths and English

Please note that a Level 2 qualification in English and Maths is essential for this opportunity. Applicants that do not have this can not be considered. 

Future prospects: This apprenticeship could be the start of a very promising career within the wider business and administration remit. We endeavour to offer further employment following successful performance and completion of the Level 3 course with future opportunities to extend your training with a higher level apprenticeship programme. We offer in-house Continuing Professional Development and you’ll be part of a highly experienced and efficient office team – you’ll be learning from the very best!

Key Duties:  During your apprenticeship, we will support you to work towards the following competencies:

• Present a professional, welcoming service, greeting all visitors and Molehill Primary Academy staff
• Ensure the reception area is manned at all times
• Maintain security by issuing visitors’ badges
• Answer, screen and forward incoming telephone calls answering queries where possible and redirecting appropriately
• Take delivery of incoming mail and distribute to relevant members of staff/pigeon holes in a timely manner
• Sort and attach appropriate postage to outgoing mail and prepare for collection by Royal Mail
• Book meeting rooms 
• Liaise effectively with all site staff including cleaning and catering personnel to ensure the academy offices and common areas of the school building are maintained to a high standard
• Assist the office team with various administrative duties including photocopying, scanning, shredding and filing, and distribution of correspondence and marketing mailshots
• Ensure that there is adequate stock of academy information in reception including newsletters and prospectuses
• Monitor office supplies and place orders where necessary
• Update the academy website including newsletters and announcements
• Carry out any other duties commensurate with the grade and general responsibilities of the post.

Essential skills:

• Excellent organisational and planning skills with outstanding attention to detail
• Demonstrate a high level of initiative
• Computer literacy in usual office applications
• Ability to work on own initiative
• Committed and enthusiastic
• Excellent attendance and time-keeping record

Working for Molehill Primary Academy: The sense of pride that we each feel here at Molehill is strengthened by our commitment to placing our pupils at the centre of their learning. Teachers have embedded a culture of high expectations; we will all do whatever it takes to create better life opportunities for our children who deserve the very best. We care about our pupils and the communities we serve, and driven by our strong moral purpose we work together to achieve excellence for all, creating confident, resilient children.

At Molehill, we promote the International Baccalaureate Learner Profile Attributes to support the development of life-long learners. Our pupils are inquirers, our curriculum develops their natural curiosity and allows them to apply their thinking skills creatively. We strive to ensure that, through our excellent teaching, pupils become highly articulate communicators, who act with integrity and honesty. Our pupils demonstrate on a daily basis that they are caring individuals, and they, like us, want to make a positive difference to the lives of others.

Diversity at our core: As a Trust we are passionate about diversity and recognise that as individuals we all bring something unique to the role regardless of age, gender, race, beliefs or disabilities which is why we treat all of our people equally, without compromise.

The academy is committed to safeguarding children and successful candidates will be subject to an Enhanced DBS check. Our commitment to safeguarding is underpinned by robust processes and checks which are in place across the Trust.

Recruitment and hiring during COVID-19: Despite the challenges we face, recruitment and hiring will continue for all Leigh Academies Trust vacancies with as little disruption as possible over the coming weeks and months. This is for all senior, teaching and support staff appointments. Applications will still be reviewed and interviews conducted in a timely manner, although interview activities will vary. If you have any queries or concerns, please get in touch with the LAT Talent Team - talent@latrust.org.uk.

Based on the quality and quantity of applications received, Leigh Academies Trust reserves the right to close this vacancy sooner than the specified closing date. Applicants will be notified of this where possible. Therefore, early applications are encouraged.