Receptionist / Administrator

WHO WE ARE

Pimlico Primary is a state-funded primary school based in the heart of Westminster in central London. We are part of Future Academies, a multi-academy trust which includes three primary schools and seven secondary schools in and around London. We are motivated by a mission of social change and reducing educational inequality: our school and Trust are unique in our approach to a knowledge-rich curriculum, and in our strong emphasis on raising children’s aspirations and outcomes through the teaching of classical and traditional subjects. Our children study a bespoke curriculum developed by writers at our Curriculum Centre, which places a focus on developing their cultural literacy and their awareness of the forces, words and events that have shaped our society today. We subject-specialise at primary level, meaning that our primary children are taught by several different subject experts, as they would be in the private sector. Pimlico Primary serves children from the most socially deprived communities: our staff can therefore make a dramatic impact on the lives of these children.

THE ROLE

In this key role, you will provide a high quality front-line service to pupils, parents, staff and visitors to the Academy. Flexibility and strong interpersonal skills are vital when liaising with the public and Academy partners and you are expected to display the highest standards of client relationships on behalf of the Academy, in a professional manner at all times, demonstrating confidentiality, discretion and maturity. In addition, you will support the Head of School and wider Senior Leadership Team (SLT) with administrative and secretarial services as required, ensuring confidentiality is maintained.

This is a full-time role and you will be required to work 41.25 hours per week (07:45 – 16:30) plus 15 days in the holidays.

Key Responsibilities

• Act as the first point of contact for the Academy greeting visitors, ensuring that security processes are in place and are followed, providing hospitality as appropriate
• Manage the visitor register, ensuring all visitors sign in and wear a badge. Inform members of staff of visitor’s arrival and attended to any immediate needs.
• Manage any parental enquiries in a discreet and respectful manner.
• Support in the management of in-year school admissions.
• Support in the annual year 7 transfer programme
• Answer calls promptly and politely, directing calls to the correct recipient, taking messages and screening calls
• Keep the reception / office area secure and tidy, informing the Facilities team of any health and safety issues.
• Sort incoming post as soon as it arrives and deliver or place in appropriate post trays in the staff room. Ensure all outgoing post is processed ready for collection at the appropriate time.
• Order stationery for the admin department as required from approved suppliers.
• Maintain school noticeboards (in reception and at the main entrance of the academy).
• Assist with parents’ evenings as directed
• Provide routine clerical and administrative support, e.g. photocopying
• With the Enrichment Co-ordinator, provide administrative support for school trips, enrichment activities and clubs, including managing payments from parents.
• Be responsible for the school’s email account. Check regularly and respond appropriately, escalating to or notifying the correct member of SLT where appropriate.
• Use the school’s communication systems to deliver messages to parents
• Ascertain ad-hoc cover requirements in school and arrange cover, in conjunction with the Head of School and SENDCo
• Provide timetables and lesson plans (where appropriate) to supply teachers
• Maintain and follow up the school’s list of staff and pupil absences and report staff absences to SLT.
• Create, maintain and update confidential student files
• Maintain the accident book while adhering to GDPR regulations.
• Administer First Aid to pupils when appropriate.
• Support in the use and updating of the schools information management systems.
• Undertake any other duties as may be reasonably required taking into account skills and experience.

HOW TO APPLY

If you are interested in applying for the Receptionist / Administrator position at Pimlico Primary, please click on the Apply button to complete an online application form.  

We look forward to receiving your application.

Closing date: 16th February 2022

Based on the quality and quantity of applications received, Future Academies reserves the right to close this vacancy sooner than the specified closing date, therefore, early applications are encouraged.

Pimlico Primary is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. An Enhanced Disclosure and Barring Service check is required for this post. We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.