Receptionist & Administrative Assistant (part time 21.5hrs p/w)

Start date: 3rd January 2023

Contract Type: Part-time 21.5 hours per week 

12:30pm – 4:30pm Mondays & Tuesdays

12:30pm – 5:00pm Wednesdays

12:00pm – 4:30pm Thursdays & Fridays

Term time, incl. INSET, plus 3 weeks

Contract Term: Permanent

Salary: FTE £22,000 (actual salary £12,540)

Reports to: Senior Registrar and Office Manager of the Primaries

The West London and Earl’s Court Free School Primaries are part of the Knowledge Schools Trust. They are non-selective primary schools based on the same site in Hammersmith, West London. Staff work closely with colleagues at the Kensington Primary Academy, also part of the Trust.

The West London and Earl’s Court Free School Primaries require a highly-organised Receptionist and Administrative Assistant to ensure that their schools present an outstanding front of house service. The role will include duties such as greeting visitors, managing correspondence, answering telephone enquiries, liaising with parents and the local authority, as well as other administrative duties.

The West London and Earl’s Court Free School Primaries provide all pupils, irrespective of their background, with a Classical Liberal education. By a Classical Liberal education, we mean a rigorous, knowledge rich education that draws from the best and most important work in both the humanities and the sciences. We believe that knowledge is a good in and of itself, empowering pupils to understand and take an interest in the world around them. 

The successful candidate will:

• Have a personable and professional manner, and a "can do" attitude

• Be extremely organised and reliable, with meticulous attention to detail

• Have the ability to prioritise tasks

• Have excellent standards of written and spoken English

• Be competent in the use of MS Word, Excel and Outlook

• Be discreet and aware of confidentiality and propriety

• Be resourceful, flexible, solutions-focused, and resilient under pressure 

• Be a fast learner and able to quickly adapt to a very busy and demanding environment. It is vital that the candidate can remain calm and cope in busy situations with conflicting demands

• Have outstanding communication skills, which they can adapt in order to build positive relationships with staff, parents, pupils and suppliers

• Have boundless energy and enthusiasm to help our schools succeed

• Have a positive commitment to the vision and values of our school, including safeguarding and serving our children’s needs at all times

• Knowledge of Arbor is desirable

• Experience of working in an admin role in a primary school is desirable

Rewards & Benefits

People are at the heart of our success. We look for talented individuals who share our vision for creating an exceptional school, and are committed to ensuring that every child has access to the best possible education. We have developed a positive and supportive staff culture at the West London and Earl’s Court Free School Primaries, and we invest in our staff with support, coaching and mentoring as well as external training programmes. 

We offer:

Support Staff Pension Scheme for support staff

Cycle to Work Scheme

Complimentary drinks

Employee counselling

Staff children have priority admission into the school (after 2 years’ service)

Season ticket travel loan 

Interviews: Interviews will be arranged on receipt of successful application. We reserve the right to close the advert once the successful applicant has been found. Candidates are encouraged to apply as soon as possible. 

The Knowledge Schools Trust is an equal opportunities employer. The Trust is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.

West London and Earl’s Court Free School Primaries and the Knowledge Schools Trust are fully committed to the principles of equal opportunity, diversity and inclusion. We want to attract and retain the very best staff in all areas of the Trust, ensuring our staff body reflects the diversity of our students and local community.