Receptionist/School Secretary, Hampshire

Closing date:Expiring soon

Lord Wandsworth CollegeHampshire

Date posted:
Contract type: Full Time
Salary: £21000.00 - £23000.00
Contract term: Permanent

Lord Wandsworth College is recruiting for an experienced School Receptionist with exceptional communication skills. The successful candidate will ideally have a good standard of education, preferably to include further education A levels, National Diplomas but not essential. Up to date ICT skills, including familiarity with Microsoft Office. Experience of working with databases is desirable but not essential. 

RESPONSIBILITIES: To include but not be limited to:

·         To manage the switchboard and act as first point of contact for visitors to the College

·         Help produce copy, both in long and short form, for parent communications and proofread publications 

·         Secretarial and admin duties for all staff, such as mailings to parents, academic guides, school policies, etc

·         Support administration of academic reports 

·         Ensure pupil attendance registers have been completed on time and accurately

·         Produce the handbooks and new parent information in conjunction with the DofAM

·         Organise the school and house photos in liaison with the Senior Master

·         Organisation, preparation and notification for school and SLT detentions

·         Database work 

·         Managing and producing various lists/forms eg: car driving list, telephone lists, visiting speaker forms

·         Assist staff with admin associated with Sunday boarders trips

·         Manage mobile phone confiscations

·         Assist with admin for events, eg parents’ evenings, testing days, open events

·         Manage ‘missing pupils’

·         Assist with refreshments for visitors

·         Other general admin as required

PERSON SPECIFICATION: 

·         A pleasant, friendly, outgoing personality and exceptional interpersonal skills

·         Meticulous attention to detail

·         Excellent written English and proof-reading skills

·         Highly IT literate with a willingness to learn new software packages

·         An excellent telephone manner

·         Ability to deal confidently with enquiries

·         Discretion and ability to work in confidence

·         Common sense, patience and a good sense of humour

·         Ability to work in a team as well as under own initiative

·         Excellent time-management skills with the ability to meet tight deadlines

·         Willing to be adaptable and flexible

·         Ability to prioritise work

·         The ability to think and work quickly and calmly whilst under pressure

·         A high standard of personal presentation.

Closing date: Wednesday 26th February at Noon 

Interview date: Friday 28th February and Monday 2nd March 

To apply, please visit: https://www.lordwandsworth.org/our-community/employment-opportunities/vacancy-details?Category=Administration&Advert=RtL%2FBaKgqSyDiWc8rgWpFA%3D%3D&jobType=Permanent 

Any enquiries should be addressed to the HR Recruitment & Compliance Coordinator, Jack Richmond on 01256 860316 or richmondj@lordwandsworth.org

The College is committed to safeguarding and promoting the welfare of young people. The successful applicant will be subject to a Disclosure and Barring Services (DBS) check and references. We are an equal opportunities employer. Lord Wandsworth College is a registered charity (Number: 1143359) providing outstanding caring education for boys and girls since 1912.



More about Lord Wandsworth College
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Type: Mainstream School
Phase: Secondary
Funding status: Independent
Gender: Mixed
Age Range: 11 - 18 years
Address: Long Sutton, Hook, Hampshire, RG29 1TB, United Kingdom. View in Google Maps
Telephone: +44 1256 860217
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Lord Wandsworth College is named after Baron Sydney Stern, a Liberal MP and the second son of a Jewish banker. Granted a peerage less than four years after winning the seat of Stowmarket in 1891, Stern took the title of Lord Wandsworth in reflection ...