Reprographics Officer and Administrative Assistant

Do you have experience overseeing reprographics at a school level? We are looking for a Reprographics Officer and Admin Assistant to join our dedicated academy team at Harris Academy Peckham . This role is likely to suit an individual looking to develop in a school environment with reprographics  and admin related experience.

About Us

Our vision at Harris Academy Peckham is to ensure every child achieves excellence in all aspects of academy life.  We have high aspirations, both in terms of academic standards and personal development, in order to prepare your child for the demands of the 21st century global workplace.  We expect every child to excel, and will provide the necessary challenge and support to make this happen.

In line with all Harris Academies, we ensure that we prepare engaging and innovative learning experiences for our students, within a disciplined context where good manners, smart uniform and  mature conduct are expected from all.

Main Areas of Responsibility

Your role will be:

• To receive, sort and deal with school forms, pupil files, round robins and reports as and if required
• To extend hospitality to visitors to the school and escort them to appropriate staff as required
• To attend to such duties as requested by the Principal / Principal’s PA to enable the smooth running of the Academy Office when required.
• To provide a full administrative service to the Academy Office, including general office duties including secretarial and administrative tasks.
• To undertake Word Processing, Excel, Power Point, Filing of Records and other Secretarial & Clerical Tasks as required, including saving details and correspondence and data items to Bromcom
• To plan and supervise the work of Central Reprographics, including photocopying, design and production of resources to support teaching and learning etc;
• To ensuring that high standards are maintained in the production and provision of all materials, using leading edge technology;
• To design and produce all curriculum, publicity and administrative work in Central Resources, and to have control of 'House Style';
• To liaise with outside agencies when necessary. eg. web-site design agency;
• To work with other staff in order to ensure high quality, relevant display throughout the academy, including student’s work;
• To design, develop and manage internal academy communication systems including Academy Newsletter and Staff Handbook ;
• To provide verbal and written advice to staff, students and the community regarding use, provision, development of Central Reprographics;
• To design and produce the documentation for the celebration of achievement, eg. certificates and awards, management of the production process;
• To contribute to overall policy and planning in the development of administration and learning resources in the Academy;
• To maintain a tidy, purposeful and professional working environment at all times;
• To keep accurate and up to date stock records;
• To manage media resources that may be required by staff, ensuring equipment loaned according to academy procedure eg. CD players, projectors, screens, recorders (video or audio) etc;
• To manage and develop the technology used across the academy for production of materials;
• To be responsible for the income generation of Central Reprographics ensuring all reprographics are cost effective and directly enhance the quality of teaching and learning;
• Responsible for the centre's budgets, and to organise any sale of goods and services to the academy, students and community. Keeping up to date records in line with academy procedures;

Qualifications & Experience

The successful candidate will have:

• Basic knowledge of computer applications.
• Literacy and Numeracy to Level 2
• Training in use of reprographics equipment
• Experience working in a reprographics environment
• Experience of designing and printing basic documents
• Experience of managing a small budget
• Experience of organising a busy service area effectively
• Experience of liaising with printing maintenance contractors
• Experience of maintaining a clean, tidy and well organised area
• Good communication skills.
• Ability to pay significant attention to detail.
• Ability to work to tight deadlines.
• Ability to prioritise own workload.
• Proficient in the use of Microsoft Office
• Willingness/aptitude to undertake specialist training.
• Has the ability to work as part of a team.
• Ability to work flexible hours.
• Ability to undertake Manual Handling duties.
• Experience of working in an inner city school or educational establishment
• Capacity to work with Microsoft office platforms.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.