School Administrator (3 days a week) Term Time only

•      Location: You will be based at our Prep School, St. Leonards-on-Sea

•      Hours: 8am to 5pm, Wednesday to Friday, Part time, Term Time only

•      Line Manager: Head of Administration 

•      Pay: Commensurate to experience 

The Prep School Administrator will be required to take responsibility for clerical management of registration at the School and to manage various Whole School administrative tasks, working within a vibrant office and dealing with general enquiries in person, by email and by telephone.

Responsibilities include:

Safeguarding: to actively support a strong safeguarding culture within the school; to support policies and procedures for child safeguarding (health & safety, countering bullying, substance misuse, e-safety, the promotion of PSHE, medical provision, welfare concerns and the School’s behaviour policy); to complete Educare CPD safeguarding training as requested by the DSL.

General Responsibilities: To answer phone calls to the school; to welcome, in person, all visitors to the school; to provide high level of hospitality and comfort to all those visiting CPS; to ensure that all Safeguarding policies are adhered to in relation to visitors/parents and contractors visiting the school; to support whole school events as directed by the Vice Principal (Open Days etc); to fulfil any other reasonable requests as directed by the Vice Principal; to attend weekly team meetings.

Registration Management: To take primary responsibility for clerical management of registration at the school; to call parents of students when absence is unauthorised; to manage documentation in relation to authorised absences at the school; to manage the signing in/out registers; to liaise with Phase Leads/Tutors in relation to registration matters when necessary.

Triage of all School Enquiries: to manage and disseminate all ‘Enquiries’ emails to the school.

Administration of Stationery, IT Resources and School Noticeboards: To be responsible for ordering all office and stationery supplies, ensuring that these are in stock and up to date; to liaise with IT department regarding resources for copiers across the school; to take responsibility for management of school notice boards, ensuring they are both presentable and up to date as directed by SLT at Prep School. 

Health & Safety Administration: to ensure that all fire registration material is prepared in line with school policy; to ensure that all safeguarding, first aid and fire notices are in place and up to date, across the school.

Skills, Qualifications and Experience

• Previous experience in a school administration/receptionist role desirable but not compulsory
• Have experience in a customer facing role (desirable)
• Have experience working in fast paced environment
• Experience using Microsoft Office (Excel and word)
• Grade C GCSE (or equivalent) in Maths & English 
• Ability to initiate opportunities for self and others and to find solutions to ensure tasks are completed within specified timescales.

Benefits

•        A varied role within a fast-paced environment
•       A close-knit friendly team
•       Competitive salary scale
•       Remission of fees in line with the School fees discount policy
•       30 days annual leave (full time)
•      Free dining and refreshments during term time 
•       Free on-site parking
•       Employee Assistance Programme – a 24-hour individual assistance programme
•      Company Pension
•       Access to iSP Learning Hub – an online professional development platform with hundreds of courses to widen your knowledge and support career growth