School Administrator

Hours:

• Full year (52 weeks) or Term Time (34 weeks) available
• 8.00am – 17.00pm: Monday to Friday
• 40 hours per week

 

Introduction:

Queen Ethelburga’s is set in more than 220 acres of beautiful North Yorkshire countryside, on the Thorpe Underwood Estate. Staff work as one team – whether they are directly teaching or supporting students as part of the school and pastoral teams, or as part of our estates team making sure that the campus works as it should – to create a vibrant learning and living environment in which every student can thrive. We aspire to excellence, have high expectations of ourselves and others, and take pride in everything we do. We aim to nurture resilient, confident, and independent lifelong learners. The Queen Ethelburga’s Collegiate Standard is ‘To be the best that I can with the gifts that I have’.

Role:

We are searching for a School Administrator to provide outstanding administrative support, to maintaining the high standards and ensure the smooth running of the Collegiate.

This job description is written at a specific time and is subject to change as the demands of the Collegiate and the role develops. The role requires flexibility and adaptability and the employees of the Collegiate need to be aware that they may be asked to perform tasks and be given responsibilities not detailed in this job description. 

Key Responsibilities include (but are not limited to):

• Manage appointments/diary schedules and associated secretarial duties, which will include typing of a confidential nature.
• Communication and Record keeping; receive and relay promptly any messages for the School Leadership Team, dealing as appropriate with routine enquiries.
• Assist with the production of school brochures and any other relevant information.
• Liaising with Head of Years to organise a response to be sent in a timely manner, chasing responses where needed.
• Creating and maintaining spreadsheets of student information and assisting with the management of student data
• Monitor and authorise calendar entries ensuring educational visits coincide with entries made on EVOLVE
• Create daily bulletins and ensure bulletins correspond to calendar entries making corrrections as required.
• Keep records of all communication with parents
• Manage the parent portal – ensuring that information is appropriate and up to date
• Be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, reporting all concerts to an appropriate person.

 

The Appointed Candidate will have:

• Grade C or above in Maths and English GCSE (or equivalent)
• Degree (Desirable)
• Relevant experience of working in a similar role
• Experience of data management
• Experience of working in a school environment (Desirable)
• Excellent telephone manner
• Proficiency in Microsoft Office
• Ability to write professional emails
• Ability to carry out instructions safely and carefully
• Ability to communicate effectively with parents, other staff and pupils
• Knowledge of Child Protection/Safeguarding (Desirable)

 

Benefits:

• Competitive salary
• All staff are enrolled in the People’s Pension Scheme
• Employee Assistance Programme
• Free staff gym
• Annual family summer barbecue
• Annual black tie Christmas Ball for staff and a guest
• Subsidised school fees for staff children

 

Applying:

QE is committed to ensuring a safe environment for its pupils and staff. Applicants will be required to provide proof of identity and undergo the relevant DBS checks for their role.

Any personal information you share with us on your application form will be used solely for recruitment purposes. Your details will be held for up to 6 months and destroyed after this time.

Any questions on individual roles or the recruitment process can be sent to the HR department on recruitment@qe.org

We receive high volumes of applications, due to this if you have not heard from us within two weeks of your application, unfortunately on this occasion your application will not have been successful.