School Administrator/ PA

School Administrator/PA Independent special school

Location: South West London

Hours: Full time, 42 weeks per year (paid school holidays)

Contract type: Full time permanent – Starting 19 August 2019 with a handover period in June 2019 

The Chelsea Group of Children is an Independent special school for 48 primary age children with mild to moderate, complex learning needs who are aged 4 to 11 years. We currently have an exciting and rewarding opportunity for an experienced School Administrator/PA role to be based in Earlsfield. You will have responsibility for various administrative support tasks. We currently have a team of 38 members of staff who are fun, hardworking and supportive of each other.

Responsibilities:

• Administration – Managing CGC school emails, answering phones, listening to messages

• Being involved in safeguarding and managing our safeguarding documentation

• Managing the children’s attendance

• Keeping an up to date transport list for children

• Taking meeting minutes (Morning, MDT, Leadership, Therapy)

• Booking in parent visits, and following up on visits

• HR for all staff, managing the central staff register and keeping it up to date

• Managing the documentation for student admissions

• Organising and recording petty cash

• Keeping on top of policy changes and risk assessments for the school

• Helping facilitate the recruitment process (Posting recruitment adverts, booking in interviews and following up with candidates).

• Managing notice boards

• Keeping an up to date staff and student list & contact information

• Managing student medical plans

• Creating new safeguarding templates in Microsoft Excel each academic year

Essential Criteria

• Educated to advanced secondary school level or equivalent

• Experience in a similar School/PA role (preferred but not essential)

• Excellent interpersonal skills required to deal with confidential and sensitive issues

• Proficient computer skills

• Excellent organisation and attention to detail

• Good planning and prioritising skills

• Can do attitude

We are an equal opportunities employer and are committed to safeguarding and promoting children’s welfare. Posts advertised are exempted from the Rehabilitation of Offenders Act 1974 and are subject to police and enhanced Criminal Records Bureau checks. If you do not hear from us, you have not been successful in your application.

We are looking for someone to do a handover period in June and then start with us when we come back from the summer holidays on 19 August 2019. If you feel you would be suited to this job please send us your CV.